Title: Web Based Boarding House and Dormitory Management System

Introduction and Description of the Study:

Boarding Houses provide low-cost accommodation to some of the most marginal and disadvantage members of our community. Residents occupy a precarious position in the private housing market, are generally of low income and many also have physical, intellectual, social and psychological difficulties which affects their everyday functioning to varying degrees. In the continuum of housing security, living in a boarding house is an insecure and commonly inadequate option, and there is increasing acceptance nationally of a definition of homelessness which categories residents of boardinghouses as ‘tertiary homeless’.

Source: https://www.academia.edu/28225181/Chapter_1_Problem_and_its_Scope

Current System

Most of the dormitories and boarding houses are using manual process on how to monitor the payments of customers, availability of rooms and other reports.

With manual operation, records are not accurate reliable and sometimes it’s not secured. In order to solve the current issues, the proponents decided to develop Boarding House and Dormitory Management System.

Proposed System

The project entitled Boarding House and Dormitory Management System is a project designed and developed using web technologies such as PHP, MySQL and Bootstrap. Since the project is a browser or web based, it simply means that it will work online and it can also be implemented in offline settings.

The system was developed to improve and provide solutions to the needs of boarding houses and dormitories as well. With this system, it will be easier for the managers and landlords/landladies to enter the information, process and provide accurate records.

General Objectives

The main objective and target of the proposed study is to design and develop a Boarding House and Dormitory System which can solve the problems presented above. The objective can be achieved by designing a browser based or web based application that will convert the manual process into computer based.

Specific Objectives

• The following are the specific objectives of the study:
• Design and develop a user-friendly environment for the end-users
• To create a centralized records for the management and customers as well
• To lessen and minimize the workload of the management

System Features and Modules

The Boarding House and Dormitory Management System has three types of users with different roles, permissions and privileges.

Administrator account can access the following modules:

• Customers’ module – information of student and customers
• Room Information – information of rooms such as room name and price
• User Accounts – information of other users that can access the system
• Report Module – different reports that the system can generate (billing and income report)

Encoder account can access the following modules:

• Customers’ module – encoder can only add, update and search for information of customers
• Room Information – encoder can only add, update and search for information of rooms
• Booking module – can confirm and process bookings and reservations
• Payment module – accept payment and record transactions

Customer account can access the following modules:

• Room Information – can view information of rooms and availability
• Booking Information – can view, book and reserve a room
• Payment Information – can view payment transactions

Beneficiaries

Customers – viewing of updated and accurate records

Management – the system will provide a well-organized and guaranteed record keeping system with minimum space and effort need.

Database Schema with description of table:

tblrooms (roomid, roomnumber, roomname, description, numberofbeds, roomtypeid)

CREATE TABLE `inet_bhaws`.`tblrooms` ( `roomid` INT(11) NOT NULL AUTO_INCREMENT ,`roomnumber` INT(5) NOT NULL , `roomname` VARCHAR(30) NOT NULL , `description`VARCHAR(100) NOT NULL , `numberofbeds` INT(5) NOT NULL , `roomtypeid` INT(11) NOT NULL, PRIMARY KEY (`roomid`), INDEX (`roomtypeid`)) ENGINE = InnoDB;

Rooms table will store information of room such as the room number, name, number of beds and its room type or category.

tblroomtype (roomtypeid, typename)

CREATE TABLE `inet_bhaws`.`tblroomtype` ( `roomtypeid` INT(11) NOT NULL AUTO_INCREMENT, `typename` VARCHAR(25) NOT NULL , PRIMARY KEY (`roomtypeid`)) ENGINE = InnoDB;

Room type table will store information on the different types of rooms in the boarding house or dormitory

tblbeds (bedid, bednumber, roomid, price)

CREATE TABLE `inet_bhaws`.`tblbeds` ( `bedid` INT(11) NOT NULL AUTO_INCREMENT ,`bednumber` INT(11) NOT NULL , `roomid` INT(11) NOT NULL , `price` DOUBLE NOT NULL ,PRIMARY KEY (`bedid`), INDEX (`roomid`)) ENGINE = InnoDB;

Beds table will hold information on the different types of beds and its price.

tblcustomers (customerid, customername, contact, address, age, email, username, password)

CREATE TABLE `inet_bhaws`.`tblcustomers` ( `customerid` INT(11) NOT NULL AUTO_INCREMENT, `customername` VARCHAR(50) NOT NULL , `contact` VARCHAR(11) NOT NULL , `address`VARCHAR(100) NOT NULL , `age` INT(3) NOT NULL , `email` VARCHAR(50) NOT NULL ,`username` VARCHAR(30) NOT NULL , `password` VARCHAR(50) NOT NULL , PRIMARY KEY(`customerid`)) ENGINE = InnoDB;

Customers table will hold and store basic information of customers such as name, contact, address and its username and password.  Customers can login with their accounts, view and monitor their transactions and payments.

tblguardians (guardianid, guardianname, contact, address, customerid)

CREATE TABLE `inet_bhaws`.`tblguardians` ( `guardianid` INT(11) NOT NULL AUTO_INCREMENT, `guardianname` VARCHAR(50) NOT NULL , `contact` VARCHAR(11) NOT NULL , `address`VARCHAR(100) NOT NULL , `customerid` INT(11) NOT NULL , PRIMARY KEY (`guardianid`),INDEX (`customerid`)) ENGINE = InnoDB;

Guardians table will store information on the guardians of students, it includes the name, contact and address.

tblbookings (bookingid, bedid, customerid, starteddate, enddate, totalamount, status, userid)

CREATE TABLE `inet_bhaws`.`tblbookings` ( `bookingid` INT(11) NOT NULL AUTO_INCREMENT ,`bedid` INT(11) NOT NULL , `customerid` INT(11) NOT NULL , `startdate` DATE NOT NULL ,`enddate` DATE NOT NULL , `totalamount` DOUBLE NOT NULL , `status` VARCHAR(10) NOT NULL, `userid` INT(11) NOT NULL , PRIMARY KEY (`bookingid`), INDEX (`bedid`), INDEX(`customerid`), INDEX (`userid`)) ENGINE = InnoDB;

Bookings table will record the booking transactions of customers, the table will store the customer info and bed information as well as the started date and end date. The record will be reviewed by the encoder or administrator to confirm the transaction.

tblpayments (paymentid, bookingid, datefrom, dateto, paymentamount, discount, userid)

CREATE TABLE `inet_bhaws`.`tblpayments` ( `paymentid` INT(11) NOT NULL AUTO_INCREMENT ,`bookingid` INT(11) NOT NULL , `datefrom` DATE NOT NULL , `dateto` DATE NOT NULL ,`paymentamount` DOUBLE NOT NULL , `discount` DOUBLE NOT NULL , `userid` INT(11) NOTNULL , PRIMARY KEY (`paymentid`), INDEX (`bookingid`), INDEX (`userid`)) ENGINE =InnoDB;

Payments table will store the payment transactions and history of customers.

tblusers (userid, username, password, contactname, contact, accounttype)

CREATE TABLE `inet_bhaws`.`tblusers` ( `userid` INT(11) NOT NULL AUTO_INCREMENT ,`username` VARCHAR(30) NOT NULL , `password` VARCHAR(30) NOT NULL , `contactname`VARCHAR(50) NOT NULL , `contact` VARCHAR(11) NOT NULL , `accounttype` VARCHAR(15) NOTNULL , PRIMARY KEY (`userid`)) ENGINE = InnoDB;

Users table will store the different users of the system.

ERD/TableRelationship:

The image below shows the relationships of tables for Web Based Boarding House and Dormitory Management System

Web Based Boarding House and Dormitory Management System

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Title: Canteen Sales and Credit Management System

Introduction and Description:

The project entitled Canteen Sales and Credit Management System was designed and developed using Visual Basic and MariaDB. It is a system that will run in Local Area Network or LAN. Canteen Sales and Credit Management System is a study intended for the store owners of the cafeteria inside the school canteen.

Sales and Credit Management are the two most important features that were incorporated in this project since this will help and improve the business process of the store owners especially in tracking and monitoring the credit line of their customers.

Most of the canteen store owners are still using pen and paper method in recording their sales as well as the debt/credit of their client which is very prone to errors. Inventory management is also a big problem since they are using a manual process, which is why monitoring of stocks, and items are very troublesome and the reports are not so accurate.

Sales and Credit Management is very important in businesses especially in mini stores, cafeterias and store owners inside the school canteen.  To reduce and avoid errors it is highly recommended that the Canteen Sales and Credit Management System must be implemented.

Objectives of the Study

The project aimed to automate the transactions in school canteens especially the monitoring of sales and credits. It is also aimed that the project will be designed and developed in Visual Basic and MariaDB.

Specifically, the project will:

1. Convert the manual process to automated one
2. The project can provide reliable and accurate records and reports
3. Better searching facilities for item, sales and credits
4. To provide a user-friendly environment for the end-users

System Features and Modules

Employee Module – there are two sub-modules under the employee module, first is the department list where in the different departments must be encoded and employee list where the information of employees must be encoded.

Supplier Module – list of suppliers are stored in this module.

Product Module – three sub-modules are under the product module it includes the unit of measurement, product category and the list of products.

Credit Line – credit line function is where the administrator set the limit or max amount the customer can borrow.

Receiving Module – new items are encoded in this section or module to add to the current inventory of supplies and products.

POS Module – the point of sale module is where the sales and credit transaction occurs.

Adjustments Module – adjustments modules are where records of damage items are encoded and recorded.

Payment Module – this is the section or module of the system where the user can encode and record the partial or full payment of the customers.

Inventory Report – this is the real-time inventory of items, stocks or products. It is the module that shows the current count of each item.

Collectibles Report – collectibles report will display the list of employees together with their balances.

Sales Report – sales report or income report will display the list of items and their quantity being sold as well as the total amount of sales.

Employee Accounts – employee accounts or ledger will display the payment history and the balance of each employee.

Stockin List – reports of items being encoded for additional inventory, these are the items encoded in the receiving module.

Database Schema (database design):

tbladjustment – adjustment table will store information on the items to be returned and damaged, the table includes the productid, quantity to return, date and time encoded and the user who encoded the transaction.

CREATE TABLE `tbladjustment` (
`id` int(11) NOT NULL,
`productid` int(11) NOT NULL,
`returnqty` int(11) NOT NULL,
`remarks` varchar(100) NOT NULL,
`daterec` date NOT NULL,
`timerec` time NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblcategory –  the category table will store information on the different categories of products such as foods, beverages, etc.

CREATE TABLE `tblcategory` (
`id` int(11) NOT NULL,
`categoryname` varchar(15) NOT NULL,
`catdesc` varchar(50) NOT NULL,
`sflag` int(5) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblcredit – credit table will store the value of the maximum amount that the customers can borrow.

CREATE TABLE `tblcredit` (
`id` int(11) NOT NULL,
`creditamount` double NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tbldepartment – department table will store information on the different department of the school.

CREATE TABLE `tbldepartment` (
`id` int(11) NOT NULL,
`depinitial` varchar(15) NOT NULL,
`depdesc` varchar(50) NOT NULL,
`sflag` int(5) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblemployee – employee table will store information of the employees such as the id number, name, and department he/she is assigned to.

CREATE TABLE `tblemployee` (
`id` int(11) NOT NULL,
`idno` varchar(11) NOT NULL,
`lastname` varchar(25) NOT NULL,
`firstname` varchar(25) NOT NULL,
`deptid` int(11) NOT NULL,
`sflag` int(5) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblledger – the ledger table will store information on the list of credits and as well as the list of payments. Ledger also means the balance sheet of the employees.

CREATE TABLE `tblledger` (
`id` int(11) NOT NULL,
`empid` int(11) NOT NULL,
`creditamount` double NOT NULL,
`creditid` int(11) NOT NULL,
`paymentamount` double NOT NULL,
`paymentid` int(11) NOT NULL,
`balanceamount` double NOT NULL,
`daterec` date NOT NULL,
`timerec` time NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblmeasurement – measurement table will store information on the different unit of measurement of the items. Example (pcs, box, bottle, etc.).

CREATE TABLE `tblmeasurement` (
`id` int(11) NOT NULL,
`unitname` varchar(15) NOT NULL,
`unitdesc` varchar(30) NOT NULL,
`sflag` int(5) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblpayment – payment table will store information on the payment of customers, it includes the customerid, payment amount, date/time recorded and the user who processed the transaction.

CREATE TABLE `tblpayment` (
`id` int(11) NOT NULL,
`empid` int(11) NOT NULL,
`paymentamount` double NOT NULL,
`daterec` date NOT NULL,
`timerec` time NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblprivileges – privileges table will allow the administrator to select the modules that can be accessed by the users. Example, if the admin will check only the allow_add, access_product and access_supplier, this means the user with those privileges can only add record to the product module and supplier module.

CREATE TABLE `tblprivileges` (
`id` int(11) NOT NULL,
`categoryname` varchar(25) NOT NULL,
`jobdesc` varchar(200) NOT NULL,
`allow_add` int(2) NOT NULL DEFAULT '0',
`allow_update` int(2) NOT NULL DEFAULT '0',
`allow_delete` int(2) NOT NULL DEFAULT '0',
`allow_print` int(2) NOT NULL DEFAULT '0',
`allow_export` int(2) NOT NULL DEFAULT '0',
`access_user` int(2) NOT NULL DEFAULT '0',
`access_backup` int(2) NOT NULL DEFAULT '0',
`access_employee` int(2) NOT NULL DEFAULT '0',
`access_product` int(2) NOT NULL DEFAULT '0',
`access_supplier` int(2) NOT NULL DEFAULT '0',
`access_creditline` int(2) NOT NULL DEFAULT '0',
`access_stockin` int(2) NOT NULL DEFAULT '0',
`access_pos` int(2) NOT NULL DEFAULT '0',
`access_adjustment` int(2) NOT NULL DEFAULT '0',
`access_payment` int(2) NOT NULL DEFAULT '0',
`access_inventory` int(2) NOT NULL DEFAULT '0',
`access_collectible` int(2) NOT NULL DEFAULT '0',
`access_sales` int(2) NOT NULL DEFAULT '0',
`access_employeeaccounts` int(2) NOT NULL DEFAULT '0',
`access_stockinlist` int(2) NOT NULL DEFAULT '0',
`access_stockoutlist` int(2) NOT NULL DEFAULT '0'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblproduct – product table will store information of products like the name, barcode(optional), capital price, selling price, reorder level, etc.

Note: the reorder level will be the basis of the system in order to notify the users if such items needs to be replenished.

CREATE TABLE `tblproduct` (
`id` int(11) NOT NULL,
`categoryid` int(11) NOT NULL,
`pbarcode` varchar(20) NOT NULL,
`pname` varchar(50) NOT NULL,
`pdescription` varchar(50) NOT NULL,
`capitalprice` double NOT NULL,
`sellingprice` double NOT NULL,
`initialqty` int(11) NOT NULL DEFAULT '0',
`reorderlevel` int(11) NOT NULL,
`unitmid` int(11) NOT NULL,
`supplierid` int(11) NOT NULL,
`sflag` int(5) NOT NULL DEFAULT '1',
`totalin` int(11) NOT NULL DEFAULT '0',
`tmptotalin` int(11) NOT NULL DEFAULT '0',
`totalout` int(11) DEFAULT '0',
`tmptotalout` int(11) NOT NULL DEFAULT '0',
`totaladjustment` int(11) NOT NULL DEFAULT '0',
`inventorycount` int(11) NOT NULL DEFAULT '0',
`tmpinventorycount` int(11) NOT NULL DEFAULT '0'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblsales – sales table will store information such as employeeid, products and the payment type if it is cash or credit.

CREATE TABLE `tblsales` (
`id` int(11) NOT NULL,
`productid` int(11) NOT NULL,
`employeeid` int(11) NOT NULL,
`qty` int(11) NOT NULL,
`psubtotal` double NOT NULL,
`salesdate` date NOT NULL,
`payment` int(5) NOT NULL COMMENT '0=credit, 1=cash',
`userid` int(11) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblstockin – newly bought products and stocks are encoded and recorded in the stock in table. The table includes the productid, quantity, subtotal amount, supplier and the user who encoded the transaction.

CREATE TABLE `tblstockin` (
`id` int(11) NOT NULL,
`productid` int(11) NOT NULL,
`qty` int(11) NOT NULL,
`psubtotal` double NOT NULL,
`indate` date NOT NULL,
`supplierid` int(11) NOT NULL,
`userid` int(11) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblsupplier – supplier table will store information on the different suppliers of products and stocks. It includes the name, contact and address.

CREATE TABLE `tblsupplier` (
`id` int(11) NOT NULL,
`suppliername` varchar(50) NOT NULL,
`contact` varchar(15) NOT NULL,
`saddress` varchar(100) NOT NULL,
`sflag` int(5) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tbluser – information of users that can access the system are stored in the users table.

CREATE TABLE `tbluser` (
`id` int(11) NOT NULL,
`fullname` varchar(50) NOT NULL,
`contact` varchar(15) NOT NULL,
`myusername` varchar(15) NOT NULL,
`mypassword` varchar(15) NOT NULL,
`usercategory` int(11) NOT NULL,
`sflag` int(11) NOT NULL DEFAULT '1'
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

ERD/TableRelationship:

Canteen Sales and Credit Management System has a total of 14 tables and the image below shows the relationship of each table to another table(s).

Canteen Sales and Credit Management System Database Design

Download system/project files

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Web Based ELearning Platform for Science and Health in PHP and MySQL

Project Description

The Web Based ELearning System provides for teachers to introduce educational learning which focused on Basic Science and Health. Teachers assist to their students on social aspects, knowledge about the Basic Science and Health by using this educational software so that the children could easily adopt the type of environment in their learning particularly on their subject in Basic Science and Health.

Web Based ELearning System is accessible in the web. The teacher stands as administrator of the said learning software. This eLearning system design to a user oriented field of study that focuses on meaningful communication of media through cyclical and collaborative processes between people and the technology. ELearning system design has simple and clearly defined goals as to the learning of the students, a strong purpose and intuitive interface. This software design assets distinction, interaction design can be taught of as making devices usable, useful, and fun, focusing on the efficiency and intuitive hardware.

Web Based ELearning System will be developed using a modified waterfall model in which progress is seen as a following steadily downloads like Waterfall through the phases of Conception, Initiation Analysis, Design Construction, Testing, Production, Implementation and Maintenance.

This system will use PHP as programming language in which the general purpose is scripting language that is especially suited to web development and this system could be developed as web application software that runs in the browser and it can created in browser-supported programming language such as the combination of JavaScript, HTML and CSS and relies on a web browser to render on the web.

In this study the researchers aimed to develop the Basic Science and Health Web Based ELearning System for the children with subject with Science and Health that could enhance their interest and develop their inter personal skills towards the said subject.

Statement of the Problem

The purpose of this study is to assess the traditional way of teaching. It seeks the answers of the following questions:

1.)           What are the difficulties encountered by the students in their traditional way of learning method?

2.)           What is the extent of preference of the school to adopt a Web Based Learning System?

Project Objectives

• General Objectives

 The main Objective of this Capstone project is to design and develop a “Web Based ELearning System for Basic Science and Health”

• Specific Objectives

1. Determine the efficiency and the adoptability of the developed system.
2. Develop the Web Based ELearning System that sustains the interest of the effectiveness of the learner’s through colorful and attractive multimedia. To established a critical bond around this common interest of the children with special needs. This is important because we find repeatedly that children begin to display an interest using computer.
3. Create a Web Based ELearning System that is accurate, secure and easy to use that will hold a children’s attention for longer and to enhance traditional learning modalities will rarely be motivating.

Scope and Limitations

This study focused on the development of Web Based ELearning System for children with science and health subject in Elementary School. This study tries to determine the effectiveness of the software in gaining students interest in learning and also to determine if this computer software could be one of the tools that could be used in teaching and learning the subject. Video, images, and audio to be uploaded are related to the lessons or topics to be discussed in the classroom. This study only focused the development of Web Based ELearning System for children with science subject. Other topics like English, Math and others are not covered by this study. Only Basic Science and Health subjects are the content of this system. Only the authorized teachers can access in this system.

Significance of the Project

The outcome of this project will benefit the following:

Researcher: Implementing of Web Based ELearning System will be beneficial to the researcher in terms of their effort and knowledge.

Teachers: Implementing Web Based ELearning System helps to assist their students with special needs on social aspects in the said subject.

Students Web Based ELearning System could enhance their interest and develop their interpersonal skills.

Software Development Life Cycle

Data analysis

The requirements are gathered from the end-user by consultation, wherein suggestions are given. We had also conducted a survey questionnaire which was validated by the three experts (IT Expert, English Grammarian, and Researcher). And these questionnaires were used as our data gathering tool that measures the performance of the manual system which serves as our basis for the development of our proposed system.

System Design

The prototype and the proposed features of the system are created in this phase. Also the concrete understanding of how the system will operate is developed. In here, we identify all the necessary system inputs and outputs, design of data, processes and interfaces.

Source coding

In this stage, we materialized the whole idea of the software to be designed. We created the program for the proposed system. The actual coding of the software is based on the system design and the requirements needs to be met. This is where the proper execution of the previous stages ensures a smooth implementation.

Program testing

In this phase, the researcher performed series of testing to check for any possible problems may arise during implementation and operation of the software and if the specification has been met.

 System acceptance   

This is the final stage, where the system is being installed and to be maintained after actual implementation. One must take into consideration are the hardware and the software requirements for the proper installation of the system. As part of the acceptance of this phase, the client is required to have a user training to enable them to familiarize fully the whole system.

Summary

This study aimed to determine the extent of the problem experienced by the respondents and need to develop the Web Based Elearning for Science and Health.

The respondents will be the students with science and health subject. The data in this study will be obtained using observation and interview that will be conducted by the researchers intended to determine problems experienced by the teachers and students in teaching and learning Science and Health; and the need to develop a program (Web Based Elearning for Science and Health).

This paper discusses the importance of Web Based Elearning. It also highlights the purpose and description, the objectives of the project, scope and limitations of the project. It also contains review of related literature, conceptual framework (IPO model), the project methodology (waterfall model) which includes; Data gathering, Data analysis, System Design, Source coding, Program testing, System acceptance. Gantt chart which is the proposed scheduled of activities of this project is also included in this paper. The researchers hoped that the project would be able to provide valuable information and recommendations in using this Web Based elearning.

Web Based Book Records Management with Decision Support System

PURPOSE AND DESCRIPTION

Purpose

The main purpose of this system is to aid the Public Libraries in managing and monitoring the transaction of books. It will also keep track of the incoming and outgoing of books in the public libraries.

Description

Book Records Management with Decision Support System for public libraries is a web based system for which provides detailed information about the books and the whole process of recording. It gives accurate and efficient information that is reliable and complete. This requires records management solutions to be integrated in Public Libraries during requisitions, releasing and receiving of books. And with the help of the Decision Support System (DSS) this system will decide either how many percent of the books to be release to a particular school that requested or hold request of books by a given time before the approval.

Advantages:

1. Automation can lead to more productive work and accurate output.
2. Searching facility or feature is provided for faster transactions.
3. Consistency and reliability of records.
4. Records are secured and can be accessed only by authorized users.

Scope and Limitation

Book Records Management with Decision Support System (DSS) will be used to assist personnel in recording all book activities and keeping reliable records. The records include the Date Received, Date Delivered, Number of Books Requested and Delivered, Name of the School Requested, Date of Request and Books Information (Title, Author, Year Published and the Publishing Company).

Objectives

The objective of this study is to develop a system entitled “Book Records Management with Decision Support System for Public Libraries” to help organize and monitor the book transactions of the libraries.

Specifically, it aims to:

1.) Provide easy to use software that will lessen the use of paper in recording.

2.) Secure data and information by using reliable storage devices which can be retrieve easily when needed.

3.) Organize and manage book transactions that enable personnel to search, update, add records, and delete unnecessary information.

4.) Provide accurate and reliable reports.

Design of Software, Systems, Product and Processes

Design phase describes desired features and operations in detail, including screen layouts, and other documentation.

In this phase, the physical system of the software was developed. The researchers established the overall system architecture such as the layout/features, system design and other content element which is required in supporting the system.

The design of the developed system helps in specifying hardware and system requirements, helps in defining the overall system architecture and meets the requirements both software and hardware.

The design of software describes the desired features and operations in detail, including screen layouts, and other documentation. Also the full functions of every button which intended to accomplish goals of the system.

After designing the overall design of the system, the researchers had produced graphical representation of the flow of data through an information system, modeling its process aspects known as Data Flow Diagram (DFD) Levels that shows what kinds of information will be input to and output from the system, where the data will come from and go to, and where the data will be stored.

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RFID Based Employee Monitoring and Attendance System

Introduction

The project entitled RFID Based Employee Monitoring System was designed to monitor the employees with much easier and greater accuracy of records. The person whom assigned for monitoring doesn’t need to check every office because with the use of RFID, the employee will be automatically detected inside their corresponding stations. It works more convenient and effective than manual processing.

With Database System, it will help to organize the management of records of the monitoring of the employees; input information and releasing of hard and soft copies of the reports. With this, it could help the user to do the task accurately with fast and better processing.

RFID tag and the tag reader are the main technologies that the researchers need to develop the system. It is used for the monitoring together with the computer, it also describe the hardware components of the system.

Objectives of the Study

The study aimed to design and develop a monitoring and attendance system for employees using RFID Technology or radio-frequency identification.

Specifically the study aims to:

1. To monitor the attendance or employees using RFID.
2. To generate reports of attendance in easier and accurate manner.
3. To convert the manual process into automation for easier and faster transactions.
4. To create a more reliable and secure system in order to provide quality service to the clientele.

Significance of the Study

The following will be the direct beneficiary of the system:

Human Resource Personnel/Management – with the use of this system, gone are the days to process the attendance of each employee in a manual method. Report generation will be easier, faster and accurate.

Employees – records for each employee will be readily available upon request.

Future Researchers – the next batch of researchers and developers can still enhance the project by integrating the attendance system to human resource information system and payroll system.

Definition of Terms

For better interpretation of the discussion of the study, the following terms are operationally defined:

RFID – is an acronym for “radio-frequency identification” and refers to a technology whereby digital data encoded in RFID tags or smart labels are captured by a reader via radio waves. RFID is similar to barcoding in that data from a tag or label are captured by a device that stores the data in a database. RFID, however, has several advantages over systems that use barcode asset tracking software. The most notable is that RFID tag data can be read outside the line-of-sight, whereas barcodes must be aligned with an optical scanner.

RFID APPLICATIONS

RFID TECHNOLOGY IS EMPLOYED IN MANY INDUSTRIES TO PERFORM SUCH TASKS AS:

– Inventory management
– Asset tracking
– Personnel tracking
– Controlling access to restricted areas
– ID Badging
– Supply chain management
– Counterfeit prevention (e.g. in the pharmaceutical industry)

Source: https://www.abr.com/what-is-rfid-how-does-rfid-work/

RFID Tags. This RFID tags used to identify entry and exit of employees inside the workplace.

RFID Tag Reader. Supplies the connection between the tag data and the RFID software for the needed information.

Development Tools:

Visual Basic.Net and MySQL

Title: Online Application for Salon Management System with Mobile App Support

Introduction and Project Description:

The project entitled Online Application for Salon Management System with Mobile App Support is a cloud-based technology for managing hair salon. The application is designed and developed using web technologies such as PHP and MariaDB for the backend programming and Bootstrap for front-end or for the design and interface of the project. Aside from being an online application, it is also compatible for mobile devices because the design is responsive.

Online Application for Salon Management System with Mobile App is the solution to upgrade the manual method of business transaction between the management and the customers. The said project will cover appointment scheduling, billing for customers, customers records management, integrated point of sale and inventory module, mobile access, reports management and database maintenance. The detailed description of the system modules will be discussed further in the System Features section of this article.

With the implementation of this project, the researchers believe that it will be a great help for the management and employees of salon and to its clientele as well.

Advantages

• The online application runs 24/7, the customers can view the promos, discounts and special offers through its website.
• Get free updates and news through its newsletter
• Hassle free appointment scheduling
• Automated computation of billing and reports generation
• Inventory Tracking and Management

Objectives of the Study

The primary objective of this study is to design and develop an online platform for salon to manage its transactions and to improve its business processes.

Specifically, the study aims to:

1. Convert the manual process of salon management into an online platform with mobile app support.
2. To design a hassle free accounting and inventory management system for salon.
3. To provide a user-friendly environment for the management of salon and its customers.
4. To provide and generate timely and accurate reports.
5. To provide a better searching facility for the management and customers.
6. To organize and secure the records in proper implementation and design of the database.

Beneficiaries of the Study

The following will be the direct persons that will be aided by the Online Application for Salon Management System with Mobile App Support

Management of the salon – with the implementation of this platform, it is believe that it will enhance the business process of salon, it will also somehow a way to promote its business in digital world.

Employees of salon – employees of the salon can also be the beneficiary of this study because with the use of this system they will no longer record the transactions manually and rest assured that the records will be safe and accurate.

Customers and clients – news, promos, updates and setting of appointment is one click away. The project will also be available in mobile devices which mean that the implementation it is very convenient on the part of the customers.

System Modules ad Features

Online Appointment Booking and Scheduling – this module will allow the users or the customers to set the desired date of appointment with the salon

Customers Records Management – this module is for the personal records of customers as well the as transaction details

Billing – this module is responsible for the generation of customers billing and invoice.

POS and Inventory Management – this is the module to monitor the sales and items or supplies of the salon.

Reports Management and Generation – the system provides reports from billing, inventory, customers transaction. Generated reports are fast, accurate and reliable compare to the manual process.

Marketing and Promotion – marketing and other means to promote your products and services is very convenient and easy to manage.

Database Design/Schema

The project Online Application for Salon Management System with Mobile App Support has a total of 7 tables and the tables are the following:

tblusers (userid, username, password, completename, contact, address, usercategory)

CREATE TABLE `tblusers` (
`userid` int(11) NOT NULL,
`username` varchar(30) NOT NULL,
`password` varchar(30) NOT NULL,
`completename` varchar(50) NOT NULL,
`contact` varchar(11) NOT NULL,
`address` varchar(100) NOT NULL,
`usercategory` varchar(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Users table will store the information of users of the system such as the username, password, name, contact, address and user category. User category has two types, the administrator or manager and the employee or cashier.

tblproducts (productid, productname, description, capitalprice, retailprice, discount, quantity, expirydate)

CREATE TABLE `tblproducts` (
`productid` int(11) NOT NULL,
`productname` varchar(50) NOT NULL,
`description` varchar(100) NOT NULL,
`capitalprice` double NOT NULL,
`retailprice` double NOT NULL,
`discount` double NOT NULL,
`quantity` int(11) NOT NULL,
`expirydate` date NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Products table will store information of the different products in salon that is for sale, the information includes then product name, description, capital price, the retail price, discount if any, the quantity in the inventory and the expiry date.

tblservices (serviceid, servicename, description, price, discount)

CREATE TABLE `tblservices` (
`serviceid` int(11) NOT NULL,
`servicename` varchar(50) NOT NULL,
`description` varchar(100) NOT NULL,
`price` double NOT NULL,
`discount` double NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Services table will store information on the different service offered by the salon, the information includes the name of the service, detailed description, price and the discounted price.

tblsales (salesid, customerid, productserviceid, qty, discountedprice, subtotal, daterecorded, saletype, userid)

CREATE TABLE `tblsales` (
`salesid` int(11) NOT NULL,
`customerid` int(11) NOT NULL,
`productserviceid` int(11) NOT NULL,
`qty` int(11) NOT NULL,
`discountedprice` double NOT NULL,
`subtotal` double NOT NULL,
`daterecorded` date NOT NULL,
`saletype` varchar(10) NOT NULL,
`userid` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Sales table will store information on the product sold or the service that was availed by the customer. The table also includes the customer information, discounted price, subtotal, the date of transaction, transaction type which is either product sale or service.

tblblog (blogid, blottitle, content, daterecorded, timerecorded, userid)

CREATE TABLE `tblblog` (
`blogid` int(11) NOT NULL,
`blogtitle` varchar(60) NOT NULL,
`content` varchar(500) NOT NULL,
`daterecorded` date NOT NULL,
`timerecorded` time NOT NULL,
`userid` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Blog table is used to store information about the news, updates and other information that will be posted on the website of the application.

tblcustomers (customerid, customername, contact, address, email, gender, username, password, accountstatus)

CREATE TABLE `tblcustomers` (
`customerid` int(11) NOT NULL,
`customername` varchar(50) NOT NULL,
`contact` varchar(11) NOT NULL,
`address` varchar(100) NOT NULL,
`email` varchar(50) NOT NULL,
`gender` int(2) NOT NULL,
`username` varchar(30) NOT NULL,
`password` varchar(30) NOT NULL,
`accountstatus` int(2) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

customers table is used to hold information of the customers such as the name, contact, address, email, gender, username, password and the account status if it is verified or not. This table is also used of the registration of new members or customers of the salon.

tblappointment (appointmentid, appoinmentdate, appointmenttime, customerid, appointmentdetails, status, remarks)

CREATE TABLE `tblappointment` (
`appointmentid` int(11) NOT NULL,
`appoinmentdate` date NOT NULL,
`appointmenttime` time NOT NULL,
`customerid` int(11) NOT NULL,
`appointmentdetails` varchar(100) NOT NULL,
`status` int(2) NOT NULL,
`remarks` varchar(100) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Appointment table is the table used to store the booking of customers. The information includes the appointment date, the appointment time, customer information, details of appointment, status of the booking if it is confirmed, cancelled or rescheduled, remarks refers to the explanation, comments or reason of the booking.

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Barcode Based Attendance Information Security Management System

Executive Summary

The project entitled Barcode Based Attendance Information Security Management System is a computer based system that provides easy and efficient way of attendance monitoring in your company and promotes security of individual so that no unauthorized person can enter in the restricted areas. This system helps to automate the manual operation and to maintain the records of all personnel and employees in the company.

We conducted an interview from the few members of our target respondents to gather information regarding the current system they are using; according to them they are using the Reservist Personnel Information. But the problem is, it is place inside the camp not in the main entrance of the building so it means that before the RPI can be use unauthorized people are already inside.

Barcode Based Attendance Information Security Management System helps to double check the identification of a person and make sure unauthorized people do not mess the camp without the proper checking of identity by using the system. When someone scans or input the ID or serial number the information of that certain person will appear and the time of arrival will automatically appear and it can be the source of attendance if ever.

Statement of the Problem

Nowadays we have suffered a lot of problems, there are: crimes, unexpected incidents and so on. Lack of security is on top. In this incident we can’t assure our safety in our daily lives, every time and everywhere.

Before we desire to enter in a campus or any establishment, traditionally we always used to present our ID to the guard, a little checkpoint on our belongings and then you can easily enter inside without checking it strictly whether the ID is already expired, invalid, and the worst, if it is fake. People can easily enter any particular places like offices, schools or any establishments because they are not implementing strict requirements to the individual to enter because they are just looking on their ID. Therefore, the people who have entered inside an establishment can’t assure their safety.

By this scenario, we introduced the Barcode Based Attendance Information Security Management System, for us this is the best way to ensure safety.

This Information Management Security System will be efficient because of its significant purpose is to make us more convenient and more secured. The following problems that arise will help to be solved and to be answered.

Technical Feasibility

The system used the WAMP because WAMP sever is a package that installs Apache, MySQL, PHP and a wall stew of other software useful for dynamic web development on a computer. The system is compatible to different kinds of computer or laptop with 32-bit operating system. The system was written in Visual Basic as the programming language and MySQL as the database or the storage section of the project.

Hardware Specification

The importance of the hardware during the development and implementation of the system must be given attention for the system needs compatible hardware so that it can perform its desired functions.

The following is the list of hardware requirements in developing and implementing the system.

1. One computer set/laptop

Specifications:

2. Processor: Intel Dual Core 2.0Ghz or equivalent
3. Memory: 1GB DDR2(minimum) or higher
4. Disk Storage: 160 GB(minimum)
5. Barcode Reader

Test Plan

To test the system, we choose three IT experts to further verify the reliability and functionality of our system. We have performed series of testing to check for any possible problems that may occur during implementation and operation of the software and if the specification has been met. The IT experts has tested and evaluated the following: the program design for its objectivity, validity, effectiveness, and completeness of the system. We used McCall’s Software Quality Model Standard as our Measuring tool in the expert testing.

Deployment of the System

In deploying the system it is important to consider the recommended software and hardware requirements.  Software and Hardware requirements are necessary to successful deployment of the system.

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Mobile Based eTicketing with Admin Dashboard Panel

The project entitled Mobile Based eTicketing with Admin Dashboard Panel is a project designed for purchasing tickets for concerts and movies. The mobile application part was designed using Hybrid Development Tools in mobile application. These tools are jQuery Mobile and Apache Cordova. Apache Cordova is a third party application that will convert HTML, CSS and Javascript files into a mobile app, for more information please visit their official website. The admin panel was designed using PHP, MySQL and Bootstrap.

Project Context

As the study is expanding and having many customers, it faces different problems. With these problems, their system experiences: unorganized transactions, long queue, scammers, unreliable updates about the upcoming events, and the availability of ticket at the ticket store. In the mentioned problems, there are possible solutions that can help the study. The e-ticketing thru mobile application can help the customers, the company, marketing staffs and other employees of the business. The proposed system has many features that can help every user have a faster and easier process. Every business is being known by its good service. The number of people patronizing this business is rapidly growing with the implementation of the e-ticketing thru mobile application, the customers can have a more secured and assured purchase of tickets. With this idea, the company can offer quality services to the customers and a faster, reliable, accessible, time efficient, effortless and easier process of purchasing tickets.

Purpose and Description

E-ticketing system mobile application is proposed to solve the problems that the study is facing. The e-ticketing system thru mobile application will create efficiencies to the customers, vendors, and to the company.

The proposed system has many features such as sign up page wherein the customers input some of their data to make an account. Before you proceed to the main interface of the application, you must verify your account first by your email. After you verified your email you will now proceed to the main page wherein the lists of events are shown. Just tap the event that you’ve chosen and you’ll precede to the full details of your chosen event. You can see a pie chart for determining the percentage of the availability of the ticket. Purchase ticket via cards, for the company it promotes upcoming events, user-friendly interface, secured and can help the owner and marketing staffs to earn more profit. But when the chosen event was sold out, it doesn’t mean that all tickets are sold also in ticket stores.

General objectives

The objective of the study is to develop an e-ticketing system thru mobile application for the customers which will help them and the company to easily interact with each other and purchase ticket with ease and in advance.

Specific objectives

1. Enhancing customer relationship with the company.
2. Develop a mobile application that enables them to purchase tickets to avoid scammers.
3. Design a mobile application that is user-friendly for the customers
4. At least lessen the long queues at the tickets stores. Ticket buyers’ love being able to book or print their tickets immediately. There’s no need to wait for the mail or wait in line at ticket stores. Customers can print their e-tickets immediately after they purchase them.
5. Implement a mobile application that can promote the upcoming events.
6. Lessen the promoters in making meet-ups for selling tickets and earn more profit by lesser labour work force.

Scope and Limitations

This study pursues the problems in relation to the ticketing system of a company and aims to provide a better way of ticketing functionality. This study will focus on the mentioned problems in a ticketing system.

The mobile application ticketing system is for customers that enable them to purchase tickets for their chosen event anywhere and anytime as long as they are connected to their Wi-Fi or data, let them know the status and it includes also all of the important details of an event, to know the upcoming events so that they can plan their calendar accordingly.

But this application is non-refundable. Once a customer booked a ticket, it is final. And there is no rescheduling/cancellation of event. Promoters and performers must honour their commitments. E-tickets are also somehow limited because there are also a designated number of available tickets of each event.

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Patient Medical Records System Review of Related Literature

This article presents a sample format on related literature and system for Patient Medical Record System

REVIEW OF RELATED LITERATURE AND SYSTEM

Related Literature

“ELECTRONIC DENTAL RECORD USE AND CLINICAL INFORMATION MANAGEMENT PATTERNS AMONG PRACTITIONER-INVESTIGATORS IN THE DENTAL PRACTICE-BASED RESEARCH NETWORK” (Titus Schleyer, et al.)

Results

According to the study, a total of 729 (73.6 percent) of 991 P-Is responded. A total of 73.8 percent of U.S. solo practitioners and 78.7 percent of group practitioners used a computer to manage some patient information, and 14.3 percent and 15.9 percent, respectively, managed all patient information on a computer. U.S. practitioners stored appointments, treatment plans, completed treatment and images electronically most frequently, and the periodontal charting, diagnosis, medical history, progress notes and the chief complaint least frequently. More than 90 percent of Scandinavian practitioners stored all information electronically. A total of 50.8 percent of all P-Is, were willing to reuse EDR data for research, and 63.1 percent preferred electronic forms for data collection.

Review of Related Study

“THE ELECTRONIC MEDICAL RECORD AND THE FUTURE OF DENTISTRY”

According to Bruce Lieberthal, DDS, director of Product Management for Henry Schein Practice Solutions the Electronic Medical Record (EMR) is an integral part of the medical standard of care—today and in the future. EMR is sometimes referred to as Electronic Dental Record (EDR) or Electronic Health Record (EHR). This key feature guides you through clinical record-keeping in a standard SOAP format (subjective, objective, assessment, plan). It allows key patient information to be centralized— demographic, medical/dental, social and financial— all within your practice management software. EMR eliminates multiple paper charts and provides controlled, secure and instant digital access to comprehensive information. Some EMRs incorporate a range of supporting technologies to become a fully integrated component of the practice management software, thereby allowing even more access to vital information at the point of care. This information is accessible from any secure workstation, so there are no interruptions during the patient visit to retrieve information. Everything is at your fingertips.

The Evolution of EMR

EMR has evolved from just an idea in the 1960s into a technical application that is changing the way the medical and dental fields operate. Increasingly the EMR is viewed as a mechanism to address patient safety issues and the storage, transfer and security of medical information. HIPAA compliance is paramount to the successful implementation and adaptation of EMR. Government regulations and public policy indicate that the adaptation and implementation of Health Information Technology (HIT) set the foundation for healthcare reform. Leading the way for reform is EMR’s universal use. The Department of Health and Human Services projects that the majority of Americans will have an electronic medical record by 2014; the federal government is also set to make EMR a mandated practice in health care sometime between 2011 and 2014.

“HISTORY OF MEDICAL/ELECTRONIC RECORD KEEPING”

Base to the author of www.krm.com/aaoms, historically the patient medical record has required significant time to complete and has been almost exclusively on paper. This paper-based diary has logged medical events as they occur, along with patient data in various charts and forms. In the 1960s, a physician named Dr. Lawrence L. Weed first described the concept of computerized, or electronic medical records. Weed described a system to automate and reorganize patient medical records to enhance their utilization and thereby lead to improved patient care. Dr. Weed’s work formed the basis of the PROMIS project, started in 1967 at the University of Vermont; it was collaboration among physicians and information technology experts, to develop an automated EMR system. The objectives were to develop a system that would provide timely and sequential patient data to the physician, and enable the rapid collection of data for epidemiological studies, medical audits and business audits. The group’s efforts led to the development of the Problem-Oriented Medical Record, or POMR. In 1970, the POMR was used in a medical ward of the Medical Center Hospital of Vermont for the first time. At this time, touch screen technology had been incorporated into data entry procedures. Over the next few years, drug information elements were added to the core program, allowing physicians to check for drug actions and interactions, dosages, side effects, and allergies. Diagnostic and treatment plans for over 600 common medical problems were also devised. During the 1970s and 1980s, various academic and research institutions refined electronic medical record systems. The Technicon system was hospital-based, and Harvard’s COSTAR system had records for ambulatory care. The HELP system and Duke’s “The Medical Record” are examples of early inpatient care systems. Indiana’s Regenstrief record was among the earliest combined inpatient and outpatient systems. During the technical boom of the 1990s, advancements in computer and diagnostic applications helped spur the growth of electronic medical record systems in medical practices.

“Electronic Patient Records for Dental School Clinics: More Than Paperless Systems”

(Jane C. Atkinson, D.D.S.; Gregory G. Zeller, D.D.S., M.S.; Chhaya Shah, B.A.)

The Electronic Patient Record (EPR) or “computer-based medical record” is defined by thePatient Record Institute as “a repository for patient information with one health-care enterprise that is supported by digital computer input and integrated with other information sources.” The information technology revolution coupled with everyday use of computers in clinical dentistry has created new demand for electronic patient records. The benefits, particularly for large clinical institutions, are obvious: improved record control, easier document storage and access, better information for clinic management, and excellent data for evaluation of overall patient care. Ultimately, the EPR should improve health care quality. The major short-term disadvantage is cost, including software, equipment, training, and personnel time involved in the associated business process re-engineering. A recent estimate from the Council on Competitiveness is that the full cost of implementing a fully integrated health information system is 7.5 to 13.5 percent of a clinic’s annual budgeted revenues. That percentage may be higher for a typical dental school clinic in which true operating costs grossly exceed yearly revenues.

“Abbreviated History of Electronic Patient Records in Medicine”

According to the study, one of the biggest challenges for developers of electronic medical records is the integration of narratives (all qualitative and semi-quantitative data gathered by physicians). Ideally, the EPR should integrate descriptive clinical notes, dictated summaries, letters to referring professionals, progress and procedure notes (including operative notes), and supporting reports from pathology and clinical laboratories. This process is much more complicated when the data is narrative text rather than categorized as a data element. The development of the EPR started in the late 1960s.6,7Early systems such as the Problem-Oriented Medical Information System (PROMIS) from the Medical Center Hospital of Vermont structured the record according to a patient problem list using a SOAP (subjective, objective, assessment, plan) format. The system guided physicians through a structured eight-step format, which users complained was dogmatic. This problem ultimately led to the demiseof the system.

http://citeseerx.ist.psu.edu/viewdoc/download?doi=10.1.1.111.3748&rep=rep1&type=pdf

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Arduino Based Flood Monitoring with SMS Notification

Introduction

The project entitled Arduino Based Flood Monitoring with SMS Notification is a combination of hardware and software components which can monitor the water level using Arduino and at the same time it has a web admin panel that stores the record and sends SMS to the barangay/city officials.

This project is recommended to deploy into the flood prone areas such as the places that are near to rivers and coastal areas. Flood prone areas are populated areas and there is no early warning system or device that can notify its residences and officials, that is why the researchers decided to conduct a study and develop a system that can address the issue and can save lives at the same time.

Objectives of the Study

The general objective of this project is to design a flood monitoring system in Arduino with software components that can store the data captured from the sensors.

Specifically, the study aims to:

1. To record and archive the data from sensors to create statistical report that will be the basis for decision making.
2. To integrate the hardware component to the software components of the project.
3. To provide an early warning system for the officials of the city and barangay to notify their residents about the water level in the flood prone areas.

Beneficiaries of the Study

City/Barangay Officials – this project is very important to the city and barangay council, with this project they can monitor the water level and can notify and inform their residents about the danger of flood.

Residents – they will be informed of the upcoming flood and can prepare for evacuation if necessary.

Future Researchers – the future researchers who want to conduct the same study can use this material to further enhance and develop the project.

Technologies Used

Hardware Components

Arduino Uno – is a microcontroller board based on the ATmega328P (datasheet). It has 14 digital input/output pins (of which 6 can be used as PWM outputs), 6 analog inputs, a 16 MHz quartz crystal, a USB connection, a power jack, an ICSP header and a reset button. It contains everything needed to support the microcontroller; simply connect it to a computer with a USB cable or power it with a AC-to-DC adapter or battery to get started.

https://store.arduino.cc/usa/arduino-uno-rev3

Water Level Sensor – Water Sensor water level sensor is an easy-to-use, cost-effective high level/drop recognition sensor, which is obtained by having a series of parallel wires exposed traces measured droplets/water volume in order to determine the water level. Easy to complete water to analog signal conversion and output analog values can be directly read Arduino development board to achieve the level alarm effect.

Water Level Sensor Depth of Detection Water Sensor for Arduino

Arduino GSM Shield – The Arduino GSM shield allows an Arduino board to connect to the internet, send and receive SMS, and make voice calls using the GSM library.

https://www.arduino.cc/en/Guide/ArduinoGSMShield

Software Components

PHP 7 – PHP 7 is a major release of PHP programming language and is touted to be a revolution in the way web applications can be developed and delivered for mobile to enterprises and the cloud.

https://www.tutorialspoint.com/php7/php7_introduction.htm

MySQL – MySQL is a freely available open source Relational Database Management System (RDBMS) that uses Structured Query Language (SQL). SQL is the most popular language for adding, accessing and managing content in a database.

https://www.siteground.com/tutorials/php-mysql/mysql/

Bootstrap 4 – Bootstrap is an open source toolkit for developing with HTML, CSS, and JS. Quickly prototype your ideas or build your entire app with our Sass variables and mixins, responsive grid system, extensive prebuilt components, and powerful plugins built on jQuery.

https://getbootstrap.com/

iTexMo SMS API – Affordable 2 Way SMS APIs in the Philippines

https://www.itexmo.com/Developers/

Software/System Development Procedures

The process started with the Initial Requirements where the researchers gathered data from the respondents which are the barangay and city officials. After the data gathering, the Initial design of the system followed, then prototyping, the customer evaluation, reviews and update from which the client suggested changes and updates for the system. Only after the client has been satisfied of the developed system that the researchers (developer) implemented the system. Then the testing phase for the users and client and the maintenance phase were executed to clean and check the system in order to evade any error when the system would be in full use.

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Introduction and Background of the Study for Online Integrated Enrollment System

Introduction

Nowadays, computers serve an important role in our society, most especially in the school setting. Most schools use computers to help their students deal with our modern technology. But as the population of the students continues to grow, many schools face difficulties in handling their enrollment through a manual process. One of the solutions to this problem is to change manual enrollment to a computerized system. The System Design Project, Enrollment System will provide the needed information in a faster, more convenient way by storing files of the student enrollees in a computer system that will lessen the effort of faculty and staff on storing files of every student. This information here can be viewed quickly without worrying that a single file might be lost. The idea behind an enrollment system is not a new concept. As student enrollees increase every year, the enrollment procedure becomes more challenging. This program will only serve to alleviate the problem facing enrollment by providing an easier way to handle the enrollment process.

The proponents’ study focuses on the development of Online Enrollment System for Academic Institutions to provide a solution to the problem encountered by the school in operating its manual enrollment system. This has been done not only for the benefit of the schools and researchers, but also for the field of information technology in our country. In addition to providing a fast response to each transaction, it will increase effectiveness in terms of speed, reliability and accuracy of the process. The proponents came up with the study entitled System for Public Schools because the students have suffered the tedious and time consuming manual enrollment system.

The proponents’ main purpose is to develop software to improve the old manual enrollment system for public schools, to manifest the optimum benefits that the user would get once the new enrollment scheme is implemented, to design an effective and efficient system in terms speed, of reliability and accuracy, and to ease the enrollment system for computerized- system effectively to benefit both the faculty and students.

Background of the Study

A computerized system is a way or method that manages processes practically in all workplaces. Computerized system is more advantageous than manual procedure or method because it minimizes the time of gathering the files and data, thus making the procedure fast and efficient. It reduces human errors and processing time; therefore it can boost productivity and result in a higher quality of product produced. In Information System, computerization is concerned with interrelating different but interdependent transactions.

It is natural for students to assume that problems may occur during the day of enrollment and this problem may come poor scheduling and poor management of enrollment flow. But when the academic institutions has planned and has enough people to render services to the high number of students, students will feel greater satisfaction with the enrollment process.

Moreover, enrollment systems, whether manual or automated involve a process of entering and verifying students’ information that enables a student to be officially enrolled to a particular school. However, doing manual procedure or method may oftentimes cause errors or mistakes on data and information which are being processed. Thus, an Online Integrated Enrollment System is one of the best ways that can decrease the workload and provide accurate and efficient information needed by the school. Perhaps this is one reason why many schools and universities all over the country and even globally use automated information system. Enrollment System tends to reduce paper used in any transaction easier and faster. It is also tends to reduce the amount of manpower needed and to process any transaction in regards to enrollment transaction.

In sum, Online Enrollment System is very important in that it benefits not only the students but the administration as a whole.

From the aforementioned premises, the researchers would like to propose a online enrollment system for academic institutions in the hope that this would provide a significant amount of help in producing accurate information and efficient services to the students and thus, lessen human efforts required for the enrollment process

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GIS Based City and Municipality Information System

Introduction

Today’s generation is commonly called the age of computer. Almost everything is done through computer wherein work is made easier and faster. Moreover, all information is safe according to the security and accessibility of the network. GIS Based City Information System basically helps the city/municipality household obtain the information or data they need. This system not only benefits the household but also the staff or the persons conducting the survey. This is where work is made easier and faster compared to the manual system because with GIS all the staff has to do is to encode all the necessary information or data to the computer. Thus, it is effective and accessible to the employees in charge. This system study about GIS Based City Information System (geographic information system) is a form of mapping which stands for geographic means a map/globe. This system can directly gather the information easily for each household in the city or municipality. The proposed system will have an important impact on both the residents of the city/municipality and city/municipal employees who manage the system as well as the barangay itself. This system study helps solve the problem of Municipality of the city/municipality because instead of using the manual system, all the employees need to do is to gather the needed information of every household and encode it to the computer and when the need arises all the employees need to do is to search the particular area they need and get the information needed. This study will focus on developing a computer-based citizen information system to aid in program planning of the City/Municipality. This project is on the creation of geographic information system which can keep all the records and information of City/Municipality and keep it secure and accessible.

General Objectives

This study aims to develop an information system for the City/Municipality with the title of GIS Based Information System.

Specifically this study aims to:

1. Develop a system to create more improvement using geographic information system for City/Municipality which ensures the security and accessibility of all records and information of the said municipal.
2. Develop a system for making the work of all staff of City/Municipality easier and faster. Develop a system for keeping the information safe and secure.
3. Develop a user friendly system and enhance the manual system.

Definition of Terms

Geographic information system (GIS) – is a computer system designed to capture, store, manipulate, analyze, manage, and present all types of spatial or geographical data. GIS means mapping, (providing direction to a particular place or area automatically).

Information system – is defined as the process of tools for storing, managing, using and gathering of data and communications in an organization. It is a fact that was given or data that was gained. An example of information system is tools for sending out communications and storing files in a business.

QGIS – QGIS is a free and open-source cross-platform desktop geographic information system application that supports viewing, editing, and analysis of geospatial data. (https://en.wikipedia.org/wiki/QGIS)

Official website: https://www.qgis.org/en/site/

System Modules

Interactive Frontend MAP – the map of the city/municipality serves as the homepage of the project, it is where the users can view the map of the city/municipality. It is advisable to use a touch screen monitor in order to make it more interactive.

Back-end and Data Entry page – In admin, we have a barangay list, household, member, settings and view page. In barangay list, it has a drop down list namely: barangay officials, infrastructure. In household, the head of the family and the members of each barangay. It has a search box that if the users want to search a household name of each barangay. Members, is where the members of each household of each barangay and it has also a search box for searching a members. In the setting, in case the user needs to change a password. View page, in case the user need to go back to the homepage.

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Equipment Monitoring and Inventory System in PHP and MySQL

Introduction

Currently, the equipment monitoring and inventory are performed manually by the staff. For every equipment’s, a piece of paper needs to be filled up in order to keep track the information. This manual system was found to have a lot of weaknesses such as disappear of the equipment’s records, losing of equipment, in-out transaction record and misplace of equipment’s. To automate the process, we made it computerize.

An Equipment Monitoring and Inventory System are the most improve and advantage in term of equipment’s development, it deal in different aspect of regular checking of some storage items inside the stock room, it provide a timeless process between the management and the borrower in the process of borrowing and returning the equipment’s from the management.

Through this study it engaged the mind of some management on how to properly monitor the inventory of their equipment’s through computer system. Equipment monitoring system, deals with the monitoring of all equipment’s of the office. This includes the list of all equipment’s by its category, list of rules, list of borrower’s and equipment’s that have been borrowed, etc.  For further information, this implementation of our system the Equipment Monitoring and Inventory System would secure all equipment’s and provides the management an automated processes and computerized data records. It avoid some difficult circumstances and loss of that data and items not just in that mean but also to minimized the time consumption in gathering and borrowing equipment’s. The system functionality provides the following: equipment list (by its category / field), borrower’s list (borrowed date, returned date, full name, address, borrowed equipment), reservation records, allocate exact budget in the equipment’s and easily and faster reviewing data, equipment list pullout from the stock room due to damage, rules and regulation for those borrower who did not return or those borrower who create a damage to the equipment, donators list and type of equipment been donated.

Beneficiaries of the Study

Management – this project will be very helpful to the management of the office or unit in terms of reliability and accuracy of reports. The system can produce real time reports faster and easier compare to the manual process. The system has a search module that allows the user to easily look for an item and view its details in less amount of time.

Researcher/Developers – with this study, the skills of researchers/developers in programming, software development and database design will be challenged and utilized. Thesis or capstone project is where we showcase your skills and hard work as a student, so this is the right opportunity to enhance our knowledge

Future researchers – the future researchers who want to conduct a similar study on this one can used this study as their basis or one or their resources or guide. The project has still a lot of things that needs to be improved, for that it’s up for the future researchers to enhance the project.

Objectives

This study aims to develop an efficient and useful Equipment Monitoring and Inventory System for the supply office and other offices and institutions that monitor their items and products.

Specifically, the implementation of the Equipment Monitoring and Inventory System will be able:

1. To identify what is needed equipment’s in various sports;
2. To allocate exact budget in the equipment’s and Reviewing data;
3. Monitor the different sports equipment by its category;
4. Provide the equipment list pullout from the stock room due to damage and categorize the equipment from its field;
5. Provide monthly report, giving feed-back, examining reports, follow-up and reporting;
6. Monitor who donates the equipment and what type of equipment donates;
7. Monitor the borrower of the equipment, specify some personal information and provide data of what type of equipment he/she borrowed;
8. System provides an equipment reservation for every occasional event;
9. Monitor the in-charge personnel who give the permission to borrow or to use the equipment;
10. It provide quick information if some equipment is lost, and;
11. All information is secure only the administer and by the management personnel that have a privilege to access the system;

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Web Based Information System on Loan Management with SMS Notification

Introduction

Technology plays an important role in business. It is now being used by many companies which compete in the world of business. The technical advantages in design, advertising, sales and development of the business provide good services and promote products that produce more sales and income.

The problem of the company is manual update of due date of loans and credits which is unmanageable, time-consuming and very hassle for each employee and existing system cannot provide immediate response to the needs of every customers.

The project system entitled Web Based Information System on Loan Management with SMS Notification is an online/offline application that will replace or convert manual loaning process and updates transactions into automated system. This system has its feature that can update and send text messages to remind the due date of loans and credits of the member of the cooperative. To avoid penalties, this system is capable to receive and send text messages to the member of the cooperative for updates of their account deposited and for the time reservation of withdrawals when it is available or not to have their transaction.

The implementation of this system is very necessary in business for it will help to gain more members. This can avoid time-consuming tasks and help in monitoring the ingoing and outgoing transactions. This system can also generate reports when needed and can provide backup records for all transactions.

Objectives

The main purpose of the study is to create an efficient and manageable Information System for Loan Transaction and management with SMS notification.

Specifically, the study aims to:

1. To convert the manual process of loan management into an online platform.
2. To integrate SMS notification to the information system in order to notify the members and clients.

Significance of the Study

This study provides benefits to specific target of this system study.

Employees. This study will be a significant endeavor in promoting good work environment in the workplace and motivations of each employee. Employees would not have to worry in preparing report form for the managers because the system will supply it for them.

Business/Cooperative. This study helps to promote business quality and processing, increase business sales and its productivity.

Customer/Member. Provides customer easy access by each loaning transactions. Send updates and information to client via SMS.

Future Researchers. It is believed that the project has still a lot of things that needs to be improved and enhanced. The future researchers can use this study as their references and can improve further and add additional features and innovation.

Technical Background

In terms of security, only the system administrator can fix errors in times of system trouble and know all the functions within the system while the office administrator can only view all the records and functions. Unlike the office administrator the user cannot view all the functions of the system. For you to have access in the database, the system requires password for its security purposes.

To update the member of a certain account, the system will send a message containing reminder about the due date of their loans and credit line. In the other hand, it is also capable of monitoring company’s incoming and outgoing transactions and it can help them a lot for the convenient and satisfactory of each company “fewer jobs, less human works and most especially less expenditure”.

The proposed system includes the following components that are going to be used by researchers for the development of the system.

Flow of the system

The member will apply for the membership at the cooperative; then user will register the member using the system. If a particular member will apply for a loan the system will determine if the member can avail a particular type of loan or not then the Office Administrator or Manager will approved or disapproved the transaction. For the loan payment process the exact amount to be paid by the member will be recorded. All transaction will be stored in the database and the system will send SMS to the member about all the transactions made.

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Student Grade Profiling System for Junior and Senior High School

Introduction

The aim of this study is to address concerns of instructors over the management of grades computation and file handling of student profiles. The good feedback mechanism relating to the learning process of students in terms of their performance in each subject ensures a good development assessment. This will give both the teacher and the student the idea about their growth and may promote a good teacher-to-student relationship. A fast and accurate grading system can give a clearer perspective on the standing of the students in the class as individuals and in the learning environment as a whole.

In this study, the proponents will focus on addressing problem caused by the existing grading system and are challenged to develop a computer-based tool entitled “Student Grade Profiling System for Junior and Senior High School” that will automate the current manual grading procedure to computerized transactions of Public and Private High Schools. The proposed system will minimize the time and effort consumed by the teachers in evaluating student’s performance and will provide accessible, secured, and accurate student records.

The grading process is the practice of evaluating the academic performance of the students by assigning them ratings based on standard grading scales programmed in the educational curriculum. Different interrelated procedures such as student information listing, academic grading, and class standing assessment build up grading processes called Academic Grading System or AGS. AGS is used particularly in keeping and retrieving information on student’s grade profile and academic status. Tracking their progress in subject courses and providing them responses on the form of points-based, letter-oriented, or ratings measurements are the features of Academic Grading System or AGS.

Beneficiaries of the Study

This study is beneficial to the following: School Administrator and Staff, student’s retrieval of records can easily be accessed; Teachers-they will be provided a system that requires less time and effort in recording and computation of grades; Students-this will speed up release of grades and they are assured of accurate reports.

Software Development Life Cycle

Requirements Analysis-In this most crucial phase of the project, the researchers established the system’s services, constraints and goals by consultation with user. They gather and list down all possible requirements of the system to be developed and then define it in manner that is understandable by both user and the developer; chalked out the functionality and limitations of the software. The data gathered or the requirement specifications served as the basis for the development of Student Grade Profiling System for Junior and Senior High School.

Requirements were then analyzed and then proper documentation was prepared. This document was verified and endorsed to the client before starting the project.

System Design-In this phase, the system was designed based on the requirements needed in the system. The researchers utilized several analytical tools that can facilitate an understanding of how complex systems operate, how well they meet their overall goals. Process modelling and data modelling will be done to present the system’s data and the relationship between different data elements.

Source Coding- The system programmer create the source codes necessary for the system to be constructed; reviewed and revised the design of the tables and forms of the system, and tested the functionalities of the system.

Program Testing-This phase aimed to find out whether the software functions and features work according to the specification, ensure that the produced system is complete and  performs efficiently, evaluate whether the software perform all activities after integration with the existing operating environment, and measure up the reliability and overall quality of the software.

System Acceptance-The units of the software are integrated together and a system is built. So we have complete software at hand which is tested to check if it meets the functional and performance requirements of the client.  After testing is done, we will assemble the whole system and install it into the computer. For the proper installation of the system, one must take into consideration the hardware and software requirements. The supports were also provided at this stage. The client will be required to have user training for them to familiarize the system.

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Web Based Hotel Room Management Information System in PHP and MySQL

INTRODUCTION

Systematic management of records allow organization to know what records they have, and locate them easily, increase efficiency and effectiveness, make savings in administrations costs both in staff time and storage, support decision making, be accountable, achieve business objectives and targets, provide continuity in the event of a disaster, meet legislative and regulatory requirements, protect the interests of employees and clients.

Records are valuable because of the information they contain and that information is only usable if it is correctly and legibly recorded in the first place, is then kept up to date, and is easily accessible when needed.

Records in hotels are not commonly found in archives but when such records survive and find their way to an archives the information contained in the records are beneficial to a variety of researchers, including students, genealogists, and academics.

Due to manual recording system, Hotels, Pension Houses, Apartments and the likes are experiencing a little bit of delay in their transactions, much time also is wasted in preparing forms and retrieving files. Because of these difficulties mentioned a while ago, the proponent would like to have a Web Based Hotel Room Management Information System in replacement for the old system it’s currently employing.

STATEMENT OF THE PROBLEM

The purpose of this study is to assess the Web Based Hotel Room Management Information System. It seeks the answers of the following questions:

1.) What are the difficulties encountered by the employees of the said Pension Haus in their present booking system?

2.) What is the performance of the Manual Booking System of Hotels, Pension Houses and Apartments in terms of:

a.) Security;

b.) Accuracy;

c.) Speed;

d.) Record keeping?

3.) What is the extent of preference of Hotels, Pension Houses, and Apartments to adopt an Automated Booking Record System Web Based Hotel Room Management Information System?

OBJECTIVES

General Objectives

This study aims to provide the staffs, managers and especially the owner of Hotels, Pension Houses, and Apartments an effective, fast, and convenient way of recording the transactions of their customers. This will lead to the improvement of the current system they are using and for the betterment of the establishment. It will contribute to the success of the business and to gain the trust of their customers.

SPECIFIC OBJECTIVES

This study aims the following:

1.) To enable the staff and employees of Hotels, Pension Houses, and Apartments to have a fast processing of their booking system;

2.) To have a convenient way of entering customers data without any delay;

3.) To save their time and effort in listing manually the needed data;

4.) To retrieve data anytime;

5.) To have a more secure and private records or files;

6.) To have accurate details of data needed.

SIGNIFICANCE OF THE STUDY

This study is made to give benefits to the owner, manager, staff, researchers, and customers of Hotels, Pension Houses, and Apartments in the proposed Web Based Hotel Room Management Information System.

For the owner

This would help the owner to maintain the operation inside Laydas and improve the skills of his/her workers.

For the manager

This study will help the manager to perform his/her duties and responsibilities accordingly and find it convenient to coordinate with his/her staff members.

For the staff members

This study will help the staff members to perform their duties and responsibilities very well and enhance their skills on using a Web Based Hotel Room Management Information System.

For customers

Through this study, the customers would not find it hard to consume their time and effort in booking. This will give them convenient and contentment for the processing of their data will be faster than before.

For the researchers

This study would serve as our reference or guide for future purposes. This will enhance our knowledge and skills on how to make our program successfully.

For future researchers

This study will provide a lot of information for the future researchers who want to conduct a similar study as this one. The future researchers could also incorporate new ideas and innovation to further enhance the system.

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Cashiering and Accounts Receivable and Payable System with Decision Support

Introduction

The proposed Cashiering and Accounts Receivable and Payable System with Decision Support will allow to see the financial position of the school, can deal in keeping records in times of fire and theft through back-up. In times of auditing, there is no more hassle for it is updated, accurate and systematic.  Also, it can easily manage customers’ payment transaction.

The use of technology in our modern world gives more convenience to the user and contributes a great help such as speed and accuracy of every transactions, reduces time and effort.

The implementation of Cashiering and Accounts Receivable and Payable System with Decision Support will give a great help not only for the cashiering section but also for the management. For it gives reports for the current and presents income of the school. It can generates reports for the Accounts receivable and Payable of the students.

Project Purpose and Description

Cashiering and Accounts Receivable and Payable System with Decision Support provides functions that monitor student’s account payables, school’s account receivable and school income. This system also integrates model-drive DSS which emphasizes access to and manipulation of statistical financial, optimization or simulation model. Model-driven Decision Support System use data and parameters provided by users to assist decision makers in analyzing situation; they are not necessarily data intensive.

Specifically, the system enables to manage financial obligations of the student. It enables to monitor the cash flow from the payments of the students. It will help the management’s decision making in terms of the following: comparative analysis for the previous and current income gathered from the students. This can make the management decide and take appropriate actions in order to implement solutions for the coming years on how to effectively collect payments from the students.

Moreover, since this project uses model-driven, it enables to display graphical report s and information of the current and previous collected amounts so that it would be to compare and analyze values and properly design solutions.

Objectives

General

The main objective of this study is to design, develop and implement the Cashiering and Accounts Receivable and Payable System with Decision Support that will replace the manual process.

Specific objectives are the following:

• To speed-up the cashiering services.
• Keep financial records in an efficient way and in one storage area.
• Generate financial statement easily.
• Automatically tallies amounts and provides reporting functions
• Back-up records and keep them in a safe place in case of fire and theft.
• Give financial status of the school and the income of the school acquired from the students.
• Identify the collectible accounts from the student.

DSS functions also aim to

• Auto generates graphical reports of the current and previous income of the school.
• Forecast yearly income of the school.

Scope and Limitation

Cashiering and Accounts Receivable and Payable System with Decision Support can provide:

• Establishment and maintenance of accountability for cash items.
• Accurate and timely recordkeeping of cash receipts to the general ledger.
• Procedures for receipting and storing cash.
• Accurate statement of accounts for parents.
• Financial position of the school in graphical form.
• Less time-consuming to access student files during payment period.
• Comparative reports of the current and previous income.
• Easiness of using and managing the accounts of the students.
• Protection to the confidentiality of the student’s account records.

The system cannot support in:

• Providing financial status of income report coming from the other sources of the school.
• Paying of account using check or credit cards.

Review of Related Literature

SATS e-Cashiering System

According to this site http://www.ukessays.co.uk/essays/strategic-management/sats-e-cashiering-system.php . December 23,2013-11:00am

E-Cashiering helps in automating the cashiering and reconciliation system at SATS. The automation is critical to avoid losses due to misuse of claims procedures and minimize reconciliation related losses. There is a need to improve the documentation process and to reduce the reliance on hand written customer collection documents (such as Excess Baggage Forms / cargo payment collection documents). This calls to introduce a server based POS (Point-of-Sale) system to cater for future ad-hoc collections such as functions, gatherings and generic stations for various new customers on a flexible web based platform for SATS Group and associate businesses (collectively “SATS”) to which this platform will be developed for use.

The Cashiering System for SATS looks at the three main functionalities Collections, POS and Claims. The above stated all the systems are manual in nature at present. SATS has operations in the four passenger terminals; they have placed several cashiers who handle the daily claims and payments of cash. Currently, each cashier would receive the claims and provide the receipts manually.

SATS aims to automate all these processes with the help of a centralized Cashiering System. The E Cashier software would help in automating the cashiering and reconciliation system at SATS. There is a need to improve the documentation process and to reduce the reliance on hand written customer collection documents (such as Excess Baggage Forms / cargo payment collection documents).Also, automation would be critical to avoid losses due to misappropriate of claims procedures and minimize any reconciliation related losses. Introduce a server based POS (Point-of-Sale) system. To cater for ad-hoc collections for various new customers on a flexible web based platform for SATS Group and associate businesses (collectively “SATS”) to which this platform will be developed for use.

Review of Related Study

Cashiering, California State University, Fresno

According to the authors Henry Mendoza, Chair Melinda Guzman, Vice Chair Margaret Fortune Steven M. Glazer William Hauck Hsing Kung Linda Lang.(2009)

Cashiering audits involve the assessment of the adequacy of the systems of internal accounting and administrative control surrounding cash receipts, cash handling, change funds, and purchase funds at main and satellite cashiering facilities. The main cashier at each campus handles the majority of cash transactions for the campus. The main cashier’s chief responsibility is the collection of registration and other student fees using mainly cash, credit cards, debit cards, cashier’s checks, money orders, and personal checks. Other common transactions at the main cashier’s office include the collection of payments for parking permits, petty cash reimbursements, disbursements of employee checks, and all other types of payment service needs, as well as deposits, recordkeeping, and the safeguarding of cash.

Satellite cashiering comprises the collection of cash at campus and off-site locations other than the main cashier. Examples of these locations include athletics, public safety, parking and transportation, student unions, student health centers, housing, reprographics, libraries, and the performing arts. Receipts in the form of cash, checks, and credit cards may be accepted at these locations for the sale of tickets and merchandise, as well as for the collection of various fees. Change and purchase funds that provide cash may also be held at these locations for small dollar purchases or services.

http://www.calstate.edu/audit/audit_reports/cashiering/2011/1139CashieringFresno.pdf

Development Tools: PHP, MySQL and Bootstrap

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Title: Business Permit Application and Monitoring System Database Design

Technical Background:

Simplifying your Business Permit Application Monitoring process may further be enhanced by incorporating advances in information and communications technology (ICT). This strategy could simply mean acquiring computers for system which the staff may use in encoding and storing data as well as in printing relevant documents. Recently, more and more LGUs are starting to realize the advantage of investing on customized computer programs designed to facilitate transactions.

The computer-based BP provides a consistent and accurate facility for recording a taxpayer’s dues and payments. It helps the LGU provide better delivery of services through fast and efficient information on billing and processing of payment of taxes and fees. It can also provide automatic computation of Mayor’s Permit fees, business taxes and other fees. Various reports such as master list of business establishments, business tax collections, collectibles and delinquency, among others, can be generated by the system as well. This feature may lead to better planning and delivery of services through accurate, timely and relevant business information.

Integration and System Testing

Expert Testing

In this phase, it was where the Business Permit Application and Monitoring System was integrated and compared with the existing manual systems of the office; and was tested by the intended respondents or users.

Upon the system has undergone testing, discussions about its flaws, if possible, will be tackled in this phase to know whether the system functions well or not.

For the evaluation of the developed record keeping system, the developers personally set an appointment with the selected software engineers for software quality assurance evaluation, using the McCall’s Software Quality Model and after the system was tabulated and evaluated.

Final Testing

After a thorough evaluation made by an expert, finally the system is ready for the user acceptance testing to double check and evaluate the features and functions of the developed Business Permit Application and Monitoring System. This is to ensure that intended functions and features are working properly and that the system is functioning according to the users’ expectations. The developers used a self-made testing tool for the final evaluation of the system and the respondents used are the same with the initial testing.

Development and Testing

The developed system will undergo different testing in order to evaluate the proposed features that are included and to be included in the system. The system will be initially installed for the intended users’ evaluation and testing using a self-made testing tool. Below are the distributions of the respondents for the initial and Final Testing.

Database Schema with description of table:

This section will provide you with the list of tables for the Business Permit Application and Monitoring System, it also includes the explanation and create SQL statement for every table.

Accounts table will store information on the users who can access the system; it includes the username, password and the privileges of what can he/she do.

Example: if the admin gives or allow the user to print then that user with that kind of permission can print the records.

tblaccounts (accountid, username, password, accounttype, canAdd, canDelete, canUpdate, canPrint, canLogin)

tblaccounts create SQL statement:

CREATE TABLE `tblaccounts` (
`accountid` int(11) NOT NULL,
`username` varchar(30) NOT NULL,
`password` varchar(30) NOT NULL,
`accounttype` int(2) NOT NULL,
`canAdd` int(2) NOT NULL,
`canDelete` int(2) NOT NULL,
`canUpdate` int(2) NOT NULL,
`canPrint` int(2) NOT NULL,
`canLogin` int(2) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Company setup table will store information of the name of the city, the address, contact number and the name of the website if there is any.

tblcompanysetup (companyid, cityname, cityaddress, citycontact, citywebsite)

tblcompanysetup create SQL statement:

CREATE TABLE `tblcompanysetup` (
`companyid` int(11) NOT NULL,
`cityname` varchar(50) NOT NULL,
`cityaddress` varchar(100) NOT NULL,
`citycontact` varchar(11) NOT NULL,
`citywebsite` varchar(30) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Assessment table will store records and information on the different assessment and its corresponding name.

tblassessment (assessmentid, assessmentname, amount)

tblassessment create SQL statement:

CREATE TABLE `tblassessment` (
`assessmentid` int(11) NOT NULL,
`assessmentname` varchar(30) NOT NULL,
`amount` double NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Business assessment table will store records of the assessments for every business permits, it also includes the amount and who processed the transaction.

tblbusinessassement (businessassessmentid, permitinfoid, dateassessed, amount, processedby)

tblbusinessassessment create SQL statement:

CREATE TABLE `tblbusinessassement` (
`businessassessmentid` int(11) NOT NULL,
`permitinfoid` int(11) NOT NULL,
`assessmentid` int(11) NOT NULL,
`dateassessed` date NOT NULL,
`amount` double NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Clearance table will store information on the different clearances for the business permit application. The information includes the name and its detailed description.

tblclearance (clearanceid, clearancename, description)

Business clearance table will store and record information of the clearances complied and not complied by the business organization.

tblclearance create SQL statement:

CREATE TABLE `tblclearance` (
`clearanceid` int(11) NOT NULL,
`clearancename` varchar(30) NOT NULL,
`description` varchar(50) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

tblbusinessclearance (businessclearanceid, clearanceid, permitinfoid, status, processedby)

tblbusinessclearance create SQL statement:

CREATE TABLE `tblbusinessclearance` (
`businessclearanceid` int(11) NOT NULL,
`clearanceid` int(11) NOT NULL,
`permitinfoid` int(11) NOT NULL,
`status` int(2) NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Collection table will store information of the orno number, the permit information, sum of assessment, the payment amount and who processed the transaction.

tblcollection (collectionid, orno, permitinfoid, sumoftotalassessment, dateprocessed, paymentamount, processedby)

tblcollection create SQL statement:

CREATE TABLE `tblcollection` (
`collectionid` int(11) NOT NULL,
`orno` varchar(15) NOT NULL,
`permitinfoid` int(11) NOT NULL,
`sumoftotalassessment` double NOT NULL,
`dateprocessed` date NOT NULL,
`paymentamount` double NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Collection amount table will archive the records of collection per month and year.

tblcollectionamount (monthname, amount, year)

tblcollectionamount create SQL statement:

CREATE TABLE `tblcollectionamount` (
`monthname` varchar(15) NOT NULL,
`amount` double NOT NULL,
`year` varchar(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Permit information table will store the information of the permit application of the business organization. It includes the type of permit (new or renewal), mode of payment, dti registration, tax information number, name of the business, tax payers name, and many more.

tblpermitinfo (permitinfoid, typeofpermit, amendment, modeofpayment, dtireg, dtiregistrationdate, organizationtype, tinno, taxpayersname, businessname, buildingname, businessaddress, capitalization, grosssales, expiryyear,  status, processedby)

tblpermitinfo create SQL statement:

CREATE TABLE `tblpermitinfo` (
`permitinfoid` int(11) NOT NULL,
`typeofpermit` int(2) NOT NULL,
`amendment` varchar(15) NOT NULL,
`modeofpayment` int(2) NOT NULL,
`dtireg` varchar(15) NOT NULL,
`dtiregistrationdate` date NOT NULL,
`organizationtype` varchar(15) NOT NULL,
`tinno` varchar(15) NOT NULL,
`taxpayersname` varchar(50) NOT NULL,
`businessname` varchar(50) NOT NULL,
`buildingname` varchar(50) NOT NULL,
`businessaddress` varchar(100) NOT NULL,
`capitalization` double NOT NULL,
`grosssales` double NOT NULL,
`expiryyear` date NOT NULL,
`status` int(2) NOT NULL,
`processedby` int(11) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

Permit statistics table will archive the records of permits per month and year and group it according to type (new or renewal)

tblpermitstat (month, newbusiness, renewal, year)

tblpermitstat create SQL statement:

CREATE TABLE `tblpermitstat` (
`month` varchar(15) NOT NULL,
`newbusiness` int(11) NOT NULL,
`renewal` int(11) NOT NULL,
`year` varchar(15) NOT NULL
) ENGINE=InnoDB DEFAULT CHARSET=latin1;

ERD:

Business Permit ApplicatioBusiness Permit Application and Monitoring System ERDn and Monitoring System ERD

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Project Title: Student Account Management System Review of Related Literature

Related Literature and Studies

This portion will present the related literature and related studies of the research work.

Related Literature

On Computers in Business. According to Breedon (2009) innovations in computer technology have revitalized and revolutionized business both in local markets and worldwide. The advantages computers provide to small businesses and major corporations alike are endless, and they have made it possible for small companies to expand into larger markets. Some of the advantages of computer use are the following: Multitask Capability, Cost Effective, Increased Access, and organization.

Student Account Management System Review of Related Literature

On Advantages of Computerized Accounting System.

According to  BCA.com (2006) the advantages of accounting system are as follows:  The advantages and disadvantages are as follows: faster and efficient in processing of information; automatic generation of accounting documents like invoices, cheques and statement of account; automatic generation of accounting documents like invoices, cheques and statement of account; with the larger reductions in the cost of hardware and software and availability of user-friendly; more timely information can be produced; No more manual processing of the data- all automatically been posted to the various ledgers/accounts and Many types of useful reports can be generated for management to make decisions.

Related Studies

On E-Bills.

According to USFSCO.uillinois.edu (2010) the University of Illinois creates official billing statements for all students. However, currently registered students (and Authorized Payers) must retrieve their billing statements online. An E-Bill is an official billing statement in PDF format that is available online for students and Authorized Payers to view, save, and print. The E-Bill includes all student account transactions such as: payments received, and charges and credits for tuition, fees, and housing.

On Features and Benefits of Automated Student Billing and Payment Processing.

According to UMASS.edu (2007) the Amherst Campus introduced QuikPAY^®, an electronic system for all students to view their bills, print their bills and make payments online, that is convenient, easy to use, and secure.  Through the new QuikPAY^® system, an email will be sent to each student’s official UMass Amherst email address and any authorized payers email address every time a new Student Billing Statement is generated.  As a convenience during the transition to QuikPAY^®, the student will receive both a paper and an electronic bill. Features and Benefits include: Easy access to QuikPAY^® through SPIRE; the flexibility to view and print your bill electronically 24 hours a day, 7 days a week from any location via the internet; the ability to electronically pay your bill 24 hours a day, 7 days a week from any location via the internet with a bank account in the United States; make convenient electronic payments from a checking or savings account (banks in the United States only) – without using paper checks or money orders; payments made online are immediately applied to your account – no need to mail in payment; the option to authorize third parties to view and pay the bill, such as a parent, guardian or sponsor; and view your current bill plus invoice history online.

Synthesis

In relation to Automated Student Billing and Payment Processing, and E-Bills which give advance, accurate and fast processing of transactions, the proposed system – Student Account Management System is a system that allows students to view and print their own accounts which will help them determine their payments and balances.  The difference between the existing and proposed studies mentioned above is that it is not online, therefore there is no need to be published and it is not expensive.

The related studies and literature provide the researchers’ concepts and ideas from various authors and professionals that are useful in formulating the general and specific objectives of the present study. These concepts and ideas are adopted to support the study and to establish references whenever the researchers need too. The related studies provide details and evidences that will guide the researchers on how to design the proposed system.

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CITY AGRICULTURE OFFICE POST-HARVEST FACILITIES MONITORING AND MANAGEMENT SYSTEM

Introduction

The City Agriculture Office is the principal Office of the City Government responsible for the promotion of agricultural development and growth through increase productivity. Agriculture office plays the role to ensure food security toward self-sufficiency in rice, corn, livestock, fisheries and high value crops. However, processes will be more accurate if they will upgrade their systems into modern technology. Since the innovation of technologies nowadays is very well known to us already because of many organization and companies used it that will truly helped their businesses and improves the production and processes of their works.

Post-harvest Facilities Monitoring and Management System of Supply and Equipment helps to measure environmental performance by evaluating a facility monitoring and management of supply and equipment used for post-harvest, farm management and distribution of supplies to scope areas compares actual farm practices and site specific details with what is perceived to be the best practice for that site using expert system together with scoring and ranking techniques.

CITY AGRICULTURE OFFICE POSTHARVEST FACILITIES MONITORING AND MANAGEMENT SYSTEM

Purpose and Description of the Project

The Post-harvest Facilities Monitoring and Management System of Supply and Equipment will help City Agriculture Office to increase the level of monitoring the facilities during post-harvest and to track the check-in, checkout of supplies and equipment and analyze equipment’s usage. The program provides technical knowledge for selecting and applying advanced technologies in the agricultural system that will be very helpful to them as well as the clientele. The system is portable and maintains data that can be updated from time to time. The administrator or the assigned personnel is responsible for managing and updating the inputted data in the system.

Objectives of the Project

• To convert the manual process of monitoring the facilities, supplies and equipment into a reliable information database system
• To increase the level of monitoring facilities during post-harvest
• To secure and track the disposal of supply and equipment.

Methodology

The researchers used the Rapid Application Development (RAD) as one of the method of prototyping methodology for the system development of the developed system.

Stages of RAD:

Planning and Analysis Phase

In this phase, the researchers define different activity on the study. They prepare the needs assessment survey for the data gathering to determine the needs, problems, project’s scope and the different system requirements.

Design Phase

Before the developers proceeded to the actual coding, the requirements were identified what would be the output of the system. In this phase, the developers create a Schematic Diagram / Flowchart to capture the actual layout of the system design.

Development Phase

In this stage, the developer of the system identified the requirements for the system development.

The system programmer created the source codes necessary for the system to be constructed, reviewed and revised the design of schematic diagram, and tested the functionalities of the system.

Testing Phase

In this phase, the researchers undergone testing to ensure the system’s functions and features are well developed or the hardware and software needed is improved. It is designed to measure the functionality according to Carter H. Good and Douglas E. Skates.

Implementation Phase

The implementation stage involves implementing the new system and managing the change from the old system environment to the new one. This may include implementation bridges between existing and new system, converting data, and training users. User acceptance is the point of the implementation stage.

Maintenance Phase

Once when the customers starts using the developed system then the actual problems comes up and needs to be solved from time to time. This process where the care is taken for the developed product is known as maintenance.

Development Tools:

PHP, MySQL, Bootstrap, JQuery, Brackets

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