Enrolment System with Faculty Loading User Interface

Menu Structure

Home – User Accounts, My Account, Theme Settings

Query – Client, Year Level, Sections, Sectioning, Subjects, Student Subjects, Faculty, Faculty Subjects, Faculty Load

Database – Database Backup, Database Restore

Reports – Section List, Masterlist

Development Tools

The project is available in the following programming languages:

• Visual Basic and MS Access
• Visual Basic and MySQL

Enrolment with Faculty Loading Student Section Form

Literature

Systematic Enrollment process using database System of Cavite Maritime Institute

According to Lumbers (2002), stated in her study entitled “a systematic enrollment process using database system in Saint John academy. Calamba, Laguna” that the application of database system to the enrollment process will greatly increase its efficiency; automation of enrollment process will upgrade the quality of the services provided for the qualified enrollees. Online enrollment system An Online Registration System was proposed to replace the manual enrollment system of Cavite Maritime Institute in order to advance an organized flow of transaction and an ease of work concerned on how the manual enrollment performs throughout the institution’s operations (www.thesisbook.readthedocs.com).

The researchers learned that on this system can advance an organized flow of enrollment through online. It show that can improve the easiest way of transaction of enrollment

Enrolment System with Faculty Loading User Interface

Computerized Enrollment System of Sto. Tomas National High School

As cited in the Website of Sto. Tomas National High School, developing a Computerized Enrollment System for STNHS will sought answers to problems encountered in the existing enrollment system of the STNHS in terms of performance, information, economy, control, efficiency and service, then features to be included in the system is the extent of availability of ICT resources in the STNHS in terms of: hardware, software and people ware and the extent of usability of the developed Computerized Enrollment System of STNHS in terms of: attractiveness, control, efficiency, helpfulness and learnability. The school still used manual enrollment system where the teachers are the one who enroll the student (http://ccs.dmmmsu-sluc.com/research-record/computerized-enrollment-system-of-sto-tomas-national-high-school/).

The researchers learned that the computerized enrolment system is a challenge for them to enrol process smooth. Because of the problem they encounter, they develop a system that is attractive. There’s control, efficiency, helpful and learnability to make the enrolment easy.

System Features and User Interface

• Enrolment with Faculty Loading Login Form

The system can be accessed by two user category; the administrator which has a full control of the system and the encoders that can only encode student information.

Enrolment with Faculty Loading Login Form

• Enrolment with Faculty Loading Student Registration Form

Registration of students includes the id number, name, address, year level and semester. The image below shows the encoding or registration form of the system.

Enrolment with Faculty Loading Student Registration Form

• Enrolment with Faculty Loading Year Level Encoding Form

The image below shows the list and encoding form of year level information.

Enrolment with Faculty Loading Year Level Encoding Form

• Enrolment with Faculty Loading Class Section Encoding Form

Class section is a unit where we group our students. The image below shows the class section encoding form.

Enrolment with Faculty Loading Class Section Encoding Form

• Enrolment with Faculty Loading Student Section Form

Student section module is where we assign our students to their class section. The form below is the student section module of the enrolment system.

Enrolment with Faculty Loading Student Section Form

• Enrolment with Faculty Loading Subject Encoding Form

The list of subjects is also encoded in the system. The subjects are grouped in year level and semester. The image below shows the subject encoding form of the system.

Enrolment with Faculty Loading Subject Encoding Form

• Enrolment with Faculty Loading Student Subject Encoding Form

This is the module of the system where subjects taken by the student are encoded.

Enrolment with Faculty Loading Student Subject Encoding Form

• Enrolment with Faculty Loading Faculty Information Encoding Form

Registration of the faculty members includes the name, address, contact and the id number.

Enrolment with Faculty Loading Faculty Information Encoding Form

• Enrolment with Faculty Loading Faculty Loading Form

This is the module where teachers are assigned to their subjects, this is also known as the faculty teaching load assignment module.

Enrolment with Faculty Loading Faculty Loading Form

• Enrolment with Faculty Loading Master list Report Form

The system can produce a hard copy and soft copy of the list of students per subject and per section. The image below is the master list report module of the system.

Enrolment with Faculty Loading Masterlist Report Form

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Computer Aided Instruction Review of Related Literature and Prior Arts

REVIEW OF RELATED LITERATURE

This article presents a review of literature concerning the use of technology in the educational system, relevant theories, and research and studies involving computer- assisted instruction.

Related Concepts of the Study

This includes the prior arts related of the study of CAI System. The information was taken from it is about the existing studies concerning Computer-Aided Instruction in books.

Computer Aided Instruction Review of Related Literature and Prior Arts

On Computer-Aided Instruction

Computer aided instruction (CAI) of writing is a big field and has generated a growing body of literature. Since it is also a relatively young field, much of the literature you will find is typical of that of any newer academic area in which theory, research, and practice are ongoing.

In other words, be careful what you read. Depending on what sources you review (and when they were written), it is possible to get a somewhat unbalanced view of CAI. For instance, many early articles about computer based writing instruction are perhaps overly optimistic about the effects it can have on the writing classroom, or maybe they simply grant computers greater power in writing instruction than they really deserve. Consider the following:

“The computer, more than any staff development program, journal article, or administrative mandate, has the potential to alter the environment of the classroom, and with it the role of both teacher and student” (Boiarsky 47).

“Networked microcomputers dissolve the proscenium classroom,” juxtaposing the students-as-isolated-individuals situation in the traditional writing classroom with the students’ new positions in the networked classroom as “knowledge makers and participants in the discourse of the community (as defined by the network)” (Barker and Kemp 16-17).

The computer-based community creates “an atmosphere of openness, informality, and conviviality. Such an atmosphere contributes much toward truly fostering an editor-writer relationship between teacher and students as well as a peer system in which students rely on one another” (Boiarsky 63).

“Now [in the computer classroom] situated for writing, the student may assume authority of his or her unmutilated text on the screen, the instructor occupying the background–questioning, coaching, offering consultation, and observing . . . .” (Sudol 334).

Along with the laudatory comments, a complementary body of criticism has arisen. In some ways, the field now seems to have experienced a pendulum swing, and many researchers seemed pre-occupied with the negative, or potentially negative, aspects of CAI.

Of course, computers are only one of a number of factors that affect the writing classroom, and this should be kept in mind as you review the literature of the field. Browsing the sources found through Related Links will give you an idea of the current discussions of computers in the writing classroom.

For instructors new to the computer classroom, Transitions: Teaching Writing in Computer-Supported and Traditional Classrooms offers a fairly comprehensive discussion of many of the areas of concern you might have, including comparisons and contrasts between traditional and computer classrooms, classroom dynamics, student writing with computers, dealing with technology, and teacher training.(http://writing.colostate.edu/guides/teaching/intro_pcclass/pop2c.cfm)

The use of computer is even more desirable to those engaged in college mathematics teaching, a task described either as very challenging or very discouraging. Many times, mathematics teachers feel they are a failure. Despite all the efforts they exert in teaching, the students hardly learn the concepts taught. The teachers realize that for them to be effective, they should be flexible in their teaching strategy. They should constantly create and devise classroom activities to challenge the inquisitive minds of the learner in the areas of cognitive, affective and psychomotor skills

As they continuously search for new methods and techniques, present day educators inevitably find the computer as a possible effective tool in teaching. Several studies have found that the proper use of computers can enhance mathematics learning at all stages

While traditional instruction is prevalent in the Philippine educational system, many educators agree that too much of the students’ time is wasted in this approach. With the teacher doing the talking, this strategy can be boring and uninteresting unless the teacher is an excellent lecturer

Likewise, Miraflor’s study presented that the traditional approach as used by many teachers assumes that all students have the same capacity and rate of learning so that in the same period of time they are supposed to be able to finish the same volume of lessons. The fact is that some students may be fast, but others may be average or slow learners. The traditional approach does not give an opportunity for the individual student to develop or improve according to his own capacity in understanding and completing a lesson.(http://www.oppapers.com/subject/related-literature-about-cai-in-phillipines-page3.html)

Computer-Assisted Instruction of Kathleen Cotton, revealed that the reasons why students like CAI over traditional learning are the following:

1. Computers are infinitely patient, never get tired, never get frustrated or angry, and never forgot to correct or praise, and are fun and entertaining.
2. CAI allows students to work privately and is self-paced.
3. Students who make mistakes are not embarrassed.
4. CAI makes it possible to experiment with different options.
5. Computers give immediate feedback and are more objective than teachers.
6. Computers are impartial to race or ethnicity and are great motivators.
7. CAI gives a sense of control over learning and is excellent for drill and practice.
8. Computers teach in small increments, help students improve their spelling.
9. Build proficiency in computer use, which will be valuable later in life.
10. Eliminate the drudgery of doing certain learning activities by hand (e.g. drawing graphs).
11. Work rapidly- closer to the rate of human thought.

Prior Arts

This includes the prior arts related of the study of CAI System. The information was taken from the internet for it is very difficult to find information about the existing studies concerning Computer-Aided Instruction and information system in books.

Computer-Aided Instruction: An Analysis

Yuehua Zhang revealed in his study that word processing software helps break down some of the barriers to writing that learning disabled students can experience. Many of the difficulties they must overcome when writing by hand, including poor penmanship, inability to stay within the lines of notebook paper, spelling errors, excessive crossing-out or erasing and disorganized writing quickly melt away when using word processing software. In this way application software can help learning disabled students or otherwise, move past the mechanical problems of writing and allow more time to address the macroscopic points of writing including structure, organization, and creativity.

Nada Dabbagh stated in his how students can use the software package Inspiration to create graphic organizers that enhance students’ abilities to organize their thoughts, facts and ideas. Inspiration makes concept mapping easy to do without restricting users with the limitations of paper and pen; it is simple to use and was designed with students in mind. The process of concept mapping enables students to get a visual grasp on relationships of all kinds, think more deeply, organize thoughts, and be more effective writers.

Synthesis

The Computer-Aided Instruction will continue to be useful in the teaching learning process of the students. Computer technology is best tools that can boast the morale of an instructor as well enhance the academic performance of each student especially in mathematics.

Also, the benefits of using CAI are diversified. In a classroom the CAI can increase performance level of students; presentation of each topic is more easily accessible. CAI can also be used to facilitate a constructionist educational approach.

Credits to the authors and developers of the study and program.

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Abstract of Computer Aided Instruction for Algebra

ABSTRACT

Computer-Aided Instruction has vast possibilities that are just beginning to emerge as the medium utilized by more institution nationwide. The new educational software industries have the potential to meet the educational needs of a large and increasingly diverse student population. The purpose of the present study is to develop a computer-aided Instruction in college algebra. It is design to teach, guide and test the students until a desired level of proficiency is attained. This serves as a provision on the use of Computer-Aided Instruction as a remedial instruction and a convenient process of teaching and learning the course.

Abstract of Computer Aided Instruction for Algebra

In developing the system, the researchers used a waterfall model (a sequential software development process) in which process is seen as flowing steadily downwards through the phases of the requirements specification, software design, implementation and testing and maintenance. In first phase user input and output requirements were determined before the software developer had come up with the next stage. Such requirement includes the topic to be included in the development of the CAI, the interface to be design and the expected outcomes. In the design Phase the requirement specification from the first phase are studied before starting for actual coding. The interfaces of the CAI are determined here and the software designer implements the requirements being defined in the previous stage. The system is design specification serves as an input for the next phase of the model. After designing the system, implementation comes next then ready for testing which have initial and final testing. After successfully testing the system, it was delivered to the user for operation and maintenance. CAI is easy to be maintained and operated as long as the needed user inputs are available it will be a le to work and produce its intended user output such as generated scores of each quiz/drill.

The application was tested and validated by the IT experts and as well as the end-users of the system which consists of the teachers and students. Results showed that the project passed on all criteria’s set forth by the McCall’s Software Evaluation standard questionnaire

After developing the system which has different stages, the researchers found out that the intended user understand the advantage of Computer-Aided Instruction interfaces which excellent for a more interactive and user-friendly learning and teaching methodology. All items for CAI interfaces are very essential   for the freshmen students and the instructor. They understand the benefits in automating the style and teaching method in College Algebra to increase productivity and efficiency of both students and teachers.

The relevance of CAI particularly in the academic community will create a great impact both in the head and personnel as well as the entire populace of the school. Therefore the researchers concluded that the implementation of CAI will provide a cost-effective, smooth operation and more interactive processes between the students and teachers.

To maintain quality and efficient teaching and education, the researchers recommended that the Computer-Aided Instruction in College Algebra should be implemented.

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Assessment of Fees Information System

INTRODUCTION

Nowadays, technologies are very rampant. It improves every day, months or a years and it affects the quality of life of humans. And because of this everything could be possible in this planet. Many people have a convenient life because of technologies; it makes their daily activities easy and comfortable.

Technology refers to the tools and machines that may be used t make the lives of humans more convenient and easy. By the used of these technologies our works and activities became more easy and fast. That’s why the researchers’ aims to develop the Assessment of Fees Information System of the school to help both the students and personnel’s make their works easy and fast.

Assessment of Fees Information System

Background of the study

Personnel’s service towards its students must be excellent and efficient so that it would avoid bias and waste of time and effort. As an employee he/she must ensure quality service and good relationship towards its clients.

The school as of now is using manual system of assessment and payment of fees for their students. By this it caused too much hassle for the student because they must fall in line, wait for a minutes or even an hour just to have their payments and assessments be check by the personnel in charge. This causes waste of time, effort and even materials for both parties. That’s why we researchers have come up to propose an Assessment of Fees Information System to help both parties with the problem that occurs. This proposed system will improve the service of the faculty towards it clients by making their service faster and accurate.

Objectives of the study

This study intent to develop and change the manual method of assessment and cashiering of the school to automated system. The following are the specific objectives:

1. To identify different problem that occur by using the manual assessment and cashiering system.
2. To determine the factor why there is a need to change the manual method of assessment and cashiering system into automated system.
3. To identify the benefits of the Assessment of Fees Information System.

Significance of the study

This study will benefit the following:

1. Student of the school

This system will provide less effort and time exerted by the students every time they process their assessment and payment of tuition fees.

1. Assessment and Cashier Personnel

This system will be a great help to the personnel especially in calculating all the payments of the students and its tuition fees. This system will automatically calculate all the accounts therefore less time will be consume ad further provide a smooth, secured and accurate flow of the entire process.

Scope and Limitation of the study

This study will focus on the development of the automated system that will be used every semester by the school personnel in its assessment and payment of fees.

In this chapter we will discuss to you about what the system is all about. It contains the processes or an activity involved in the system life cycle, design and possible outlook of the system, and also includes series of testing.

Selection of the Software Development Cycle

Based on the system that we are going to develop we have chosen to use the waterfall model because it best describes the series of activities we perform in our system and its functions.

WATERFALL MODEL

 PLANNING – this phase involves determining solid plan for developing our system. This includes three (3) primary activities – define system, set project scope and develop project plan.

ANALYSIS – this phase involves end users and we the developers working together to gather, understand and document business requirements for the proposed system.

DESIGN – phase is to build a technical blueprint of how the proposed system will work. Design technical architecture and design system model.

DEVELOPMENT –we take all the detailed design documents from the design phase and transform then in actual system. This phase mark the points at which we go from physical design to physical implementation.

TESTING – of the system development life cycle, verifies that the Assessment of Fees Information System works and meets all business requirements defined in the analysis phase. Individual components are tested against specifications and program units are integrated and tested against the design as complete system.

IMPLEMENTATION – of the system development life cycle, we distribute the system to all the workers and they begin using the system to perform their everyday jobs.

MAINTENANCE – of the system development life cycle, we monitor and support the new system to ensure it continue to meet the business goals. Errors and problems are identified and fixed. The system evolves over time as requirement change, to add new functions or adopt the technical environment.

Development Tools of Assessment of Fees Information System

Visual Basic and MS Access

Visual Basic and MySQL

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Student Records System Review of Related Literature

The project entitled Student Records System is a grade compilation system that will be installed in the registrar’s office. The said application was written in Visual Basic and MS Access, it can be access by multiple users at the same time using the LAN or local area network.

RELATED LITERATURE AND STUDIES

This article presents the related literature and studies of the present study wherein researchers will acquire basic information that are necessary in the study.

Student Records System Review of Related Literature

Related Literature

Advantages of Automated System

The advantages of automated systems are the following: Speed – they can process information much more quickly than humans; Repetition – Automated systems can do the same task over and over again without getting bored, needing breaks or making mistakes; Accuracy – They can do very detailed work and follow precise instructions without error; and Efficiency – the quality of the work done is always of the same standard being materials are not wasted due to human error.

(http://www.Gordon schools.aberdeenshire.sch.uk/index.htm, October 5, 2010, 4:00pm)

Basic Requirements of an Electronic Record Keeping System

An electronic recordkeeping system must be able to: collect, organize, and categorize records; and facilitate the preservation, retrieval, use, and disposition of records. On integrity, the system must ensure the integrity of the records it manages and be able to: minimize the risk of unauthorized alteration or erasure of the records, allow only authorized personnel access to the records in the system, allow only authorized personnel to perform administrative functions such as creating or deleting directories, altering the parameters of metadata fields, and assigning access rights. On retrieval of records, the system must retrieve records and be able to: permit easy retrieval in a timely fashion; ensure that records are accessible by individuals who have a business need for information in the records; provide a method for all authorized users of the system to retrieve desired documents, such as an indexing or text search system; and permit retrieval of both individual records and files or other groupings of related records.

(http://www.epa.gov/records/  tools/erks.htm, October 5, 2010, 4:00pm)

Related Studies

Benefits of a Well-Designed Automated Student Record System

A well-designed automated student record system will reach more than teachers and administrators. It will also benefit the students, parents, community, legislators, and others by providing information on the functioning and success of the education system. The advantages of a Well-Design automated Record System are the following: Cost saving and cost avoidance- A well-conceived and implemented automated student record system can reduce the costs of handling the paperwork associated with record keeping; Quicker Response- allows for timely retrieval of needed information; Accuracy- is vital at every stage, from data collection, to entry, to maintenance in the system it provides users with the confidence they will require to rely upon a student record system; Getting the needed information- they can provide the information required on request, easily, and without burdensome trial-and-error searching; Moving data among different education agencies- allows for the easy and efficient movement of student records among levels of the education system using standard formats.

(http://nces.ed.gov/pubs2000/building/benefits.asp, October 22, 2010, 3:00pm)

Records that provides Statistical Reports and Rosters

According to University of North Carolina (2010) the institution is using a Student Academic Information Datamart (SAID) it is a data mart storing historic student records from the Student Information System (SIS). The data mart is implemented to satisfy the growing needs for specific data and information about many different types of academic information. The Student Academic Information Datamart (SAID) has data up to Summer 2010 and new data will no longer be loaded. The ITS Student Data Warehouse will contain student enrollment data beginning in the Fall 2010, this database is totally controlled by ITS.

(http://regweb.oit.unc.edu/stats/said.php, October 23, 2010, 10:00am)

Student Records

The University of Wisconsin Madison Student Record main purpose was to ensure the following: established record keeping requirements, protect the University’s liability, provide institutional accountability, and safeguard the academic interests of students, to insure that records are retained for a sufficient period of time in order to meet administrative, audit, legal, research, and historical needs , to establish uniform retention and disposition of student records, to promote cost effective and efficient management of records and information, and to provide campus offices with the legal authorization to dispose of records on a routine basis.  The creation, maintenance, retention and disposition of student academic information is a core function within higher educational institutions. Student records identify the academic institution’s official student body, document their progress through a course of study, show degrees and certifications earned, support applications to other institutions, support job applications, and frequently are referenced as historical records. Student records and record keeping supports and /or documents all the administrative activities relating to the admission, attendance, advising and counseling, completion of coursework and requirements, and ultimately graduation and the attainment of a degree.

(http://archives.library.wisc.edu/records/schedules/GRS_StudentRec.pdf, January 30, 2011)

Synthesis

The literatures and studies gathered and presented in this chapter gave the researchers insights, facts, and adequate information that will serve as the basis, guide, and reference that are relevant and necessary in the development of system. It also guides the researcher in making comparisons between his findings with the findings of other similar studies.

The concept on the advantages of automated systems such as speed, repetition, accuracy, and efficiency provide the researchers facts on automated systems and significance on the quality of the work done and efficiency in the work place which serves also as bases of the researchers on how to develop the software.

The Student Academic Information Datamart (SAID) is implemented to satisfy the growing needs for specific data and information about many different types of academic information. The developed student record system will also implement the use of a database that will store academic information such that locating, searching, and processing of records will be fast. However, the present study will only store student’s information and academic records particularly student grades.

The study on the benefits of a Well-Designed Automated Student Record System by nces.ed.gov had given the present study relevant information, particularly, on the benefits of a well-designed automated student record system to students, parents, school administrators, and others.

These concepts, ideas, and studies are adopted by the researchers to support the study and to establish references that are important and necessary in the development of system.

Credits to the authors and developers of the project and study

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Complaints Handling and Evaluation System with Business Analytics

Review of Related Literature

Complaint Management System in ASP.NET:

The Indian railways are the fourth largest rail network in the world and the largest civilian organization under a single management. It is crossing the vast geographical area of our country .It’s covering almost one lakh kilometers with a work force of 1.65 million across the country.

In most of the cases the railways are the cheapest means of transportation in the developing country like India approximately 12000 trains run all over the India daily.

Complaints Handling and Evaluation System Review of Related Literature

The complaint registration management is web enabled, centralized information and management application to build good relations among the railway department and   its customer community by providing faster mechanism to track the deficiencies and customer grievances .

The CRM is an implementation towards easy registration of complaints for railways. It is designed using ASP.NET as front end and MYSQL as backend.

Any user can access the CRM website by logging into it. The user can simply enter the station name or code and click on submit for logging on .It also invites topics for discussion through web forum irrespective of the language as it has a multi language support .So people from any part of India can participate in the discussion forums, they also have a freedom of making suggestions to the management .CRM is mainly designed for the railway customer satisfaction.

(http://1000projects.org/complaint-management-system-asp-net-project-report.html)

Online Complaint Management System

Many authors extended the work of Berenbeim, Rowe, and Rowe and Baker, on the topic of internal complaint systems. They included: Douglas M. McCabe, William J. Ury, Jeanne M. Brett, and Stephen B. Goldberg. Cathy Costantino and Cristina S Merchant, and Karl A. Slaikeu and Ralph H. Hasson extensively explored issues of designing conflict management systems. The concept of an integrated conflict management system was conceived and developed by Mary Rowe, in numerous articles in the 1980s and 1990s. She saw the need to offer options for complainants and therefore a linked system of choices within an organizational system. The idea of a systems approach has endured well. In recent years however, there has been discussion as to whether conflict should be “managed” by the organization—or whether the goal is to understand, deal with and learn from conflict. There is also concern about practical and theoretical issues in “integrating” a system, with some observers referring the idea of “coordinating” a conflict system. However 2012 research by David Lipsky et al., suggests that an increasing number of corporations see themselves as having “integrated conflict management systems,” or “ICMS.”

(Osman Nasr , Enayat Alkhider)

Consultants working on commercial projects often fail to take account of the deep and broad academic literature on the topic on which they are working. Because of his position as a hybrid academic and consultant, the author is obliged to keep closely in touch with the different literatures for the areas in which he teaches – broadly marketing, customer relationship management, customer service and branding. As the number of management journals increases, so the supply of research-based articles increases, and it becomes harder for practitioners to stay in touch with it. The author has therefore identified that a critical role in his research projects for clients is to review the academic and other literatures for clients. This particular literature review was part of a white paper project commissioned by a hi-tech client to help them understand how the management of problems affects the management of customer relationships. It excludes a section on social media, which was too client specific and therefore confidential to be published. Social media will be the subject of a later paper.

(http://link.springer.com/article/10.1057/dbm.2011.16)

Complaint Management Systems

From an operational perspective, the complaint management process may be divided in three sub-dimensions (Johnston 2001): complaining accessibility, retailer-customer interaction and compensation policy. We present our review along these same headers.

Accessibility

Receiving few complaints can lead organisations into a false sense of security, believing that customers are largely happy; whereas dissatisfied consumers may be simply switching to a competitive retailer without voicing a complaint (Stephens and Gwinner 1998; Goodmann 1999). Dissatisfied customers may hesitate to contact the organisation if complaining causes discomfort, or if they had a previous unpleasant experience (Tax and Brown 1998; Johnston 2001; Grougiou and Pettigrew 2009). Customers may also refrain from complaining if they lack clarity about where and how to deliver the complaint, or doubt the firms’ interest in hearing from its customers (Singh 1990; Johnston 2001). It is crucial to have the right means of communication in place. Research findings indicate that customers looking for compensation opt for interactive channels such as face to face or telephone, whereas customers who want to express their frustration lean towards remote forms of communication like letters or e-mail messages (Mattila and Wirtz 2004). Best practice companies also seek innovative ways to capture complaints. For instance, Fizzback captures customer feedback through a wide array of channels, including customer text messaging.

There is uncertainty regarding the impact of high-rapport between customer and employee on complaining behaviour. On the one hand, rapport attenuates the negative feelings associated with service failures. On the other hand, customers have difficulty delivering bad news to members of staff they have affinity with and, consequently, may switch rather than complain (DeWitt and Brady 2003). Given that the majority of dissatisfied customers never complain to the source (TARP 1986; Richens 1987; Mattila and Wirtz 2004), firms need to implement alternative mechanisms to capture information about customer dissatisfaction. Best practice firms develop internal complaints systems whereby staff submit information about issues encountered and/or suggest improvements (Johnston and Mehra 2002).

Interaction

Research shows that customers make separate determinations between the fairness of the process and the actual outcome (Singh and Widing II 1990). They may even be more concerned with obtaining a fair and serious procedural treatment than a specific result (Lind and Tyler 1988; Greenberg 1990; Saxby, Tat et al. 2000; Davidow 2003). That is, the customer-firm interaction is a critical aspect of complaint management.

Johnston and Mehra (2002) advocate a combination of centralised and decentralized complaint handling approaches. Decentralised units collect information and deal with the problems where they can, whereas central departments analyse trends, develop policies and oversee improvements, where relevant. However, centralisation needs to be tempered with the knowledge that complaining customers accept decisions better when they feel a measure of process control and are able to refute or appeal the decision (Saxby, Tat et al. 2000).

Perceived employee competence is another important variable in the customer-firm interaction. When customers perceive frontline employees as competent, they feel secure that staff will be able to handle and ultimately solve their problem (Gruber, Szmigin et al. 2006). Specifically, complaining customers value employees who are genuinely friendly, courteous, honest, listen carefully, who are open to suggestions and give the impression of being motivated and willing to help (Saxby, Tat et al. 2000; Gruber, Szmigin et al. 2006)

Outcome

Compensation serves a double purpose: to compensate the customer for the real loss experienced, and to re-establish confidence in the organisation (de Ruyter and Brack 1993; Hui and Au 2001). Companies need to know what complaining customers expect. Yet, satisfaction is a subjective evaluation process, where customers compare the perceived outcome with their expectations of the complaint handling activities (Stauss 2002).

Customer facing employees act as key determinants of customer perceptions (Hartline and Ferrell 1996) and play a critical role on the successful outcome of the process (Boshoff and Allen 2000; Maxham III and Netemeyer 2003). For instance, contact employees can adapt their behaviour to customers’ underlying expectations and, thus, impact positively on customer satisfaction (Botschen, Thelen et al. 1999).

The role of MIS in decision making process

The MIS and its organizational subsystems contribute to decision making process in many basic ways. Nowadays, some of the organizations use MIS to assist managers for decision making. For example, to assist decision-makers in extracting synthesized information from a massive database such as the Current Public Transport Record (CPTR) of Durban (CPTR), the Durban Unicity Council decided to make use of a Public Transport Management Information System (PTMIS) developed by Stewart Scott. This system is for use by transport planners and managers (Louw et al, 2001).

Power (2002) has stated that making decisions is an important part of working in business environment. Companies often make decisions regarding operational improvements or selecting new business opportunities for maximizing the company’s profit. Companies develop a decision-making process based on individuals responsible for making decisions and the scope of the company’s business operations. A useful tool for making business decisions is a management information system (MIS). Historically, the MIS was a manual process used to gather information and funnel it to individuals responsible for making decisions.

Organization–wide information resource

The MIS is an organization – wide effort to provide decision making process information. The system is a formal commitment by executive to make the computer available to all managers. The MIS sets the stage for accomplishments in the other area, which is DSS, the virtual office and knowledge based systems.

Situation analysis, problem identification and understanding

The main idea behind the MIS is to keep a continuous supply of information flowing to the management. Afterward by data and information gathered from MIS system, make decisions.

Decision Support System (DSS)

A decision support system or DSS is a computer based system intended for use by a particular manager or usually a group of managers at any organizational level in making a decision in the process of solving a semi structured decision (Figure 7). The DSS produces output in the form of periodic or special report or the results of mathematical simulations (Raymond, 1990). It is difficult to pinpoint that are completely structured or unstructured. The vast majorities are semi structured. This means that the DSS is aimed at the area where most semi structured decision is needed to be made.

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Web Based Faculty Evaluation Review of Related Literature

This article is a compilation of research, journals, PDFs, articles and other forms of literature that supports the study being conducted on this research.  Thus, this chapter will contain notable information involving the research that will serve as essential constituents in that can affect the proposed program. Due to the nature of this proposal being a system that is constantly being used in modern technologies, most of the research material that were compiled would come from the internet and other were retrieved from articles and books that partake in the subject area of the proposal.

Web Based Faculty Evaluation Review of Related Literature

Related Studies

Local Studies

Implementation of Effective Faculty Evaluation System

According to Grey(2011) Implementation of effective faculty evaluation system CEL?, (Center for Educational Leadership) nationally recognized faculty, staff and consultants have expertise that supports school, district and state in strengthening instructional leadership to improve student learning. We believe that evaluation goes hand in hand with deepening to expertise of teachers to engage students in high-quality learning while simultaneously increasing the expertise of school leaders to guide and support teachers in the improvement process.

Time Consuming for Faculty Evaluation

According to (Anacleto, R. 1997) the conventional way of using paper to evaluate Faculty Evaluation time consuming because the evaluators would fil in several forms. And a lot of data are needed to be assembled in order to calcite the overall makes from each evaluator. Each record must be integrated with a system that can capture data performing calculation and stores them to the database. This is where the development of a Faculty Evaluation System needed enhancement from the current evaluation system and the reliability of the evaluation system itself it is implemented in the real situation.

According to Mendoza (2004), studied in University of Santo Thomas, in many universities that using manual system that shading their papers to evaluate their professor now the researchers proposed a new evaluation system on the end of the semester. The students will evaluate to their respective colleges and laboratories to reduce time of the evaluation, each student will give only an estimated time to each student for LAN based evaluation. The LAN based system needs to provide an email and password to maintain security and not repeatedly evaluating. The students will evaluate based on their criteria in teaching performance. Systems reduce cost and have more efficient evaluating system. Because the system is computerized the evaluators will reduced the errors in the system.

The group learned that the University of Santo Tomas shades paper to evaluate teachers. This may cause a lot of time. The University decided to make a LAN based system. Thus, the study reduces time of the evaluation so the students will evaluate the teachers with an estimated time.

Lyceum of the Philippines University – Batangas aims to have employees who are competent and well-trained. The University believes that improving the employees’ knowledge, skills, attitudes or behavior will not only lead to personal enhancement but also to achieve the organizational goal. Hence the University established a Faculty Evaluation System to be the basis of Faculty’s performance. This FES is to measure or rate the effectiveness of the performance of the faculty’s teaching from students’ point of view. On the recent years, Lyceum of the Philippines University uses manual procedure on evaluating its faculty but due to unavoidable errors on conducting and tallying the records they come up on improving its Faculty evaluation system by using LAN-based Faculty evaluation system. LAN-based Faculty evaluation system is designed for more effective way to improve the evaluation for human resource department from manual procedure to automated system. The system is about how the students will evaluate their professor using the computer. All the information given by the students will be confidential and only the evaluator will have the access. The study intends to assess the effectiveness of the Faculty Evaluation of Lyceum of the Philippines University – Batangas using the automated system or the LAN-based Faculty evaluation system. Objectives of the study The emphasis of this study is to know how the students evaluate their professor using the automated system. Another emphasis is to know its’ benefits to the human resource department rather than using the manual procedure. This study intends to assess the effectiveness of the LPU Automated Evaluation System to know its weaknesses to improve the performance of the system. Another objective is to know its level of effectiveness in terms of functionality, reliability, acceptability and timeliness of output. The researchers also aim to know the procedure of the Faculty Evaluation System and how it is conducted. The problems encountered by the human resource are also one of the focuses of this study and how will they manage this problems.

The group learned that tallying the records of evaluation may cause a lot or errors. The Lyceum of the Philippines University decided to design a system for more effective way to evaluate teachers to improve the evaluation for the department from manual procedure to automated system.

Foreign Studies
Implementation of Web based Faculty Evaluation System

According to (Geymen,2012) Information has become rapidly accessible because of technological advancements. The computer environment is employed so as to ensure faster flow of information in the rapidly developing world. If we take universities as the most important institutions to inform societies, it becomes clear that universities should also be the platform where information should be utilized most efficiently today (Geymen,2012)

According to Chambers DW. J. (1997), Each dental school will fashion on its own faculty evaluation system. The results will be a network of activities related to such questions as these: What are valid sources of information? Which aspects of instructors’ responsibilities are most significant? Which questions need answers? How should the system be operated? This review has focused on what is currently being discussed and attempted in each of these critical areas. Faculty evaluation takes place in an essentially political context, and dental educators are now awakening to the political forces at work in the profession. Faculty evaluation is also a scientific process, or at least one capable of being greatly improved by rigorous, empirical study, which has yet to be performed. Finally, the exact form of evaluation developed at each school will likely be unique, since it will depend on the institution’s resources, size, funding base, academic affiliation, and the personal preferences of concerned individuals. The degree of success of failure of an evaluation system will depend on how the chosen combination of purposes, sources, objects of evaluation, and implementation strategy serves the needs of the school and its personnel.

The group learned in this study is on how the group will improved the system by developing, implementing, and to be capable greatly will process system should be operated.

Vaughn Elementary Teacher Evaluation System examined the validity of a performance-based, subject-specific teacher evaluation system by analyzing the relationship between teacher evaluation scores and student achievement. From a policy perspective, establishing validity was important because it is embedded in a knowledge-and-skills-based pay system, which attached high stakes to evaluations scores. In the first stage of the study, I used hierarchical linear modeling (HLM) to estimate value-added teacher effects, which were then correlated with teacher evaluation scores in literacy, mathematics, language arts, and a composite measure of student achievement.

The group learned about the policy perspective of this system that validation was important as the system was embedded in a knowledge-and-skills based pay system, which attached high stakes to evaluation scores. HLM or hierarchical linear modeling was also useful to estimate value-added teacher effects.

According to Wharton Country Junior College (2000), the purpose of this research is to assess and to promote excellence in the teaching process of professor and learning of its student, and to get educational of student by continually monitoring the performance of each professor in their teaching. And provide the basic need of student in knowledge and development of idea of each student.

The group learned that the basic need of the student in evaluating will enhance and promote excellence to evaluate the faculty, by providing a new and automated system.

Related System

Local System

Web Based Faculty Evaluation System for Marinduque State College problems includes the following: The manual processes needed to be done are time consuming. Difficulty in handling and managing of records. The resources allotted for the reproduction of the evaluation forms were quite expensive. Reports were not submitted on time. The objectives of the system are the following: Lessen the time intended in doing all the manual processes involved. Provides easy handling, recording and retrieval of records. Reduced the resources allotted for the multiple copies of the evaluation form. Speed up the production of summary results and the reports to be distributed. The scope includes: Automatically compute the Performance ratings came from the Students, Faculty Members, Deans and self. Generate summary results and reports. Only the admin and the concerned faculties can see the results. Can post comments. Limitations are: The students cannot see the result of the evaluation. Evaluators are not required to create an account. The system will be use once every semester.

The group learned that the Web-based Faculty System for Marinduque State College proposed the system to automatically compute the performance ratings, generate summary results and reports. The evaluators can post comments.

Faculty Evaluation System for Our Lady of Fatima University will provide a list of faculty members where the administrator is the one who’s going to conduct an evaluation in the laboratory where the students will evaluate the faculty members. It’s a LAN-based procedure where all the Students can evaluate at the same time so it’s going to be an easy work for them, after they evaluate, it’s automatically save in the database where the Admin have the right to check the results of the evaluation where they can also print the final result.

The group learned that the Faculty Evaluation System for Our Lady of Fatima University is a LAN-based procedure where all the students can evaluate and it’s automatically save in the database where the Admin can print the result.

According to Tomas U. Santos (2008), gone are the times when students shade cards to evaluate their professors, as the new evaluation will be introduced this coming semester. Evaluators, composed of students and faculty members’ superiors, will occupy computer laboratories within their respective faculties and colleges at a given time for the evaluation, according to project manager Rowella Raymundo. They will then be given a username and a password to be able to log-in to the system, said Jaime Dolor, Jr., program webmaster. Just like in the old system, evaluators assess a faculty member’s performance based on different criteria with ratings from one (very poor) to five (very good). Once done, one will be able to view the results of one’s evaluation of a faculty member. The University decided to shift from manual to computerize evaluation because the latter is more “cost-efficient and cost-effective” said Prof. Jaime Dolera, Jr., Administrator for Software Development and Data Processing. The program, through the initiative of Vice-Rector for Academic Affairs Dr. Armando de Jesus, will give way to easy collection and more accurate data analysis in lesser time, added Dolera. Accurate computation of results is expected since the program tabulates the data. This lessens the chances of human error, said Dolor. “The new system is better because confidentiality is maintained. As soon as the evaluators finish with the evaluation, the information they have encoded will be sent to a database which only the Office of the Vice-Rector for Academic Affairs (OVRAA) has an access of,” Dolor said. Not everyone can view the over-all results.

The group learned that the system give the evaluators a username and password to be able to log-in, the system will give way to easy collection and more accurate data analysis in lesser time. The information encoded will be sent to a database.

Foreign System

The CFES or the Computerized Faculty Evaluation System will give way to easy collection and more accurate data analysis of faculty evaluation in lesser time. The Computerized Faculty Evaluation System is a paperless process in which the evaluator (students, co-teacher, and supervisor) will use the computer and the system to evaluate the teacher. The Administrator can create, update and delete the student information, faculty information, and the subjects. The Administrator can revise and update the list of questions. The Administrator can also generate and print results of faculty evaluation. The Students can login to their account and rate or evaluate the teacher. The Students can also post a comment to their teachers. The Teachers or Faculty can login to their account and view their result and view comments.

The group learned that the Computerize Faculty Evaluation System is a paperless process in which the evaluator (students, co-teacher, and supervisor) will use the computer and the system to evaluate the teacher. The admin can create, update and delete the student information, faculty information, and the subjects. Admin can revised and update the list of question and can generate print results of faculty evaluation. Students can rate or evaluate the teacher. Students can also post a comment to their teachers. Teachers or Faculty can view their result and view comments.

Open Faculty Evaluation System is a PHP/MySQL based faculty evaluation system which gives web-based graphical report & excel file report. Admin can manage branch, batch, semester, division, faculty and their subjects. Students can give feedback in 0-9 rating. AJAX is used for filtration.

The group learned that the Open Faculty Evaluation System gives Web-based graphical report and excel file report. Admin can manage branch, semester, faculty, and subjects. Students can give feedback in 0-9 rating and AJAX is used for filtration.

Synthesis

The summary of all the related literatures is that universities have the same problems before they come up with a new system. The problems are the manual processes needed to be done are time consuming, the difficulty in handling and managing of records, the resources allotted for the reproduction of the evaluation forms were quite expensive and the reports were not submitted on time. The universities develop a paperless system in which the evaluator (students, faculty, and dean) will use the computer and the system to evaluate the teacher. The system will provide a list of faculty members where the research coordinator is the one who’s going to conduct an evaluation in the laboratory where the students will evaluate the faculty members. The new system is better because confidentiality is maintained. As soon as the evaluators finish with the evaluation, the information they have encoded will be sent to a database and not everyone can view the over-all results. This paperless system helps lessen the time intended in doing all the manual processes involved, provides easy handling, recording and retrieval of records, reduced the resources allotted for the multiple copies of the evaluation form and speed up the production of summary results and the reports to be distributed.

The group intended to develop a system for the human resource department to help the manual process in evaluating the faculty members every semester. The features are: system will then be given a username and a password to be able to log in to the system, provide a list of faculty members where the research coordinator is the one who’s going to conduct an evaluation, the ratings that have been encoded will be sent to a database, research coordinator have the right to access the settings in which it includes the search, create, update, delete, view, and print bar.

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Review of Related Literature on Payment Gateway using Dragonpay Service

The project entitled Payment Gateway System is an online platform which allows the students to pay their tuition and other school contributions online using the dragonpay payment service. The development tools used for this project are purely free and open source technology such as PHP and MariaDB.

Dragonpay was established in 2010 in response to the growing need of consumers and businesses of an alternative payment channel. It provides unbanked consumers a convenient option to transact which allows merchants, retailers and organisations through a secured digital platform. To date, Dragonpay has completed over 18 million transactions and has gained over 11 million unique users as it continues to grow and expand.

Review of Related Literature on Payment Gateway using Dragonpay Service

(https://www.dragonpay.ph/about-us/)

REVIEW OF RELATED LITERATURE

An E-payment System: Literature Review

Nuthan K

Department of Computer Science and Engineering Srinivas School of Engineering Mangalore575021, India nuthangowda85@gmail.com

Rashmi P.C

Engineering Srinivas School of Engineering Mangalore-575021,India ras17s@yahoo.com

E-payment is a type of an e-commerce transaction system to include electronic payment system for buying and selling products that are offered through the Internet. Commonly we mainly think of electronic payments as the referring to online transactions on the internet system, there are actually many forms of electronic payment systems. As technology system is developing, the devices and processes range to transact

Electronically continues to increase while the cash and check transactions percentage continues to decrease. In the US, for example, the bank checks have decreased from 85% of non-cash payments in 1979 to 59% in 2002 and the electronic payment system have grown up to 41%. The Internet system has become the active trade intermediary system within short span of time.

Also, Electronic payment may revolutionize retailing by making consumers to sit in their homes, offices and buy a different products and items from all over the global system. Many customers are still wary of conducting extensive business and transactions electronically even though it is secure. However, almost all the people will use the form of E-Commerce.

The customer needs to fill the credit or debit card details such as card number, card expiry date, CVV (Card Value Verification Code) in the payment gateway during the payment. These customer details can be misused by the employees of the third party website. Identifying theft and phishing are the common attacks on E-payment system. The attackers might create the credit or debit cards with the same data of another customer. In 2012 consumer information was misused for an average of 48 days as a result of identity theft. In 2nd quarter of 2013, Payment Service, Financial and Retail Service are the most targeted industrial sectors of phishing attacks. The  E-payment  security  protocols  such  as  Secure  Sockets  Layer  (SSL),  Secure Electronic Transaction (SET) Internet Open Trading Protocol (IOTP) provide the secure connection between the customer and merchant.

(israse.com/digital/assets/papers/11ICRASE-25.pdf)

A SECURE ONLINE PAYMENT SYSTEM

Shristi Pant

University of Kentucky, shristi.pant@gmail.com

An online payment system allows a customer to make a payment to an online merchant or a service provider. Payment gateways, a channel between customers and payment processors, use various security tools to secure a customer’s payment information, usually debit or credit card information, during an online payment. However, the security provided by a payment gateway cannot completely protect a customer’s payment information when a merchant also has the ability to obtain the payment information in some form. Furthermore, not all merchants provide a secure payment environment to their customers and, despite having a standard payment policy, adhere to it. Consequently, this exposes a customer’s payment information to risks of being compromised or misused by merchants or stolen by hackers and spammers. In this thesis we propose a new approach to payment systems in which a customer’s payment information cannot be obtained by a merchant. A customer sends his payment information directly to a payment gateway and a payment gateway, upon verifying the transaction, sends a payment to the appropriate merchant. We use the Pedersen commitment scheme along with dual signatures to securely transfer funds to a merchant and protect a customer’s payment information from any Internet vulnerabilities.

(uknowledge.uky.edu/cgi/viewcontent.cgi?article=1000&context=cs…)

 The Comparative Study of Different E-Commerce Payment Gateways

Kavita, Dr.U.S Pandey

Jagannath, University Jalpur, India

Open Learning University, Delhi, India

Abstract

This paper describes the main role of e-commerce payment gateways as a bridge between the user’s website and the financial institutions that process the transaction which authenticates and routes the payments without any hitches and in total security over electronic networks. This focused on a deep comparative study and analysis of different online Gateways which are: CCAvenue Gateway, Paypal, DirecPay, EBS, ABC Payments, HDFC ,  ICICI Payseal, Transecute Gateway.

All these payment gateways focus on different factors as security, cost, support, dispute resolution, international payments, transaction time, supported banks and tools and features. These are shown below.

(www.ijcst.com/vol24/1/kavita.pdf)

 PRIOR ARTS

Foreign:

PAYPAL Payment Gateway

PayPal is a fast and safe way to pay and get paid online. The service allows people to send money without sharing financial information, with the flexibility to pay using their account balances, bank accounts, credit cards or promotional financing. PayPal has over 110 million active accounts in 190 markets and supports 25 currencies around the world.

(http://payment-gateways.credio.com/compare/3-18/PayPal-Payments-vs-BluePay)

Bluepay Payment Gateway

With BluePay’s secure credit card payment gateways, your customers can make quick, efficient payments with just the click of a mouse. You will be able to accept all major cred it cards, debit cards and ACH payments (BlueChex) with fast and secure account verification. Furthermore improve business operations with advanced management functions, including reports, batching, returns and voids.

(http://payment-gateways.credio.com/compare/3-18/PayPal-P nayments-vs-BluePay)

RELATED LOCAL PROJECTS:

AurumPay® Philippines

AurumPay® Philippines is the first Filipino-owned online payment gateway service provider that services the online payment requirements of the Philippine ecommerce market with its very own multiple line-up of online payment solutions. AurumPay® Philippines processes online credit card, ATM/debit cards and over-the-counter non-bank cash payment that are all bundled in its PCI DSS compliant payment gateway system.

(http://www.aurumpay.com/)

Synthesis

After reviewing some related literature for our study, we can see that our proposed system is also a branch of e-commerce that focused on the payments of tuition and other school contributions of the students. The literatures cited above serves as a guide for the developers to develop their own payment systems online.

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Online Clinic Expert System Review of Related Literature

Review of related Literature                                             

This part of the study covers the literature and the studies which come from reading and researching related books, undergraduate thesis and other resource materials. The researchers file up this information to help the readers and future researchers to fully understand the study.

Online Clinic Expert System Review of Related Literature

Expert system is one of the useful products of modernization that plays an important role in health aspects.  An expert system is a computer system that emulates the decision-making ability of a human expert. Expert systems are designed to solve complex problems by reasoning about knowledge, represented primarily as if–then rules rather than through conventional procedural code. Very little attention seems to have been given to the ways in which explanation facilities could support modern expert system medical tasks.

Many problems encountered in clinical practice could benefit from the aid of computerized clinical decision support systems—computer programs that offer patient specific, actionable recommendations or management options to improve clinical decisions. Systems for diabetes mellitus exemplify the opportunities and challenges. Diabetes care is multifactorial and includes ever-changing targets and methods for the surveillance, prevention, and treatment of complications. Busy clinicians struggle to stay abreast of the latest evidence and to apply it consistently in caring for individual patients with complicated co-morbidity, treatment plans, and social circumstances. Most of these practitioners are generalists who face a similar battle with many other conditions and often in the same patient, all under severe time constraint and increasing administrative and legal scrutiny.

We did not find that systems tested more recently (after 2000) were any more effective than those tested earlier. While not all systems have been tested in randomized controlled trials that fit our criteria, computerized clinical decision support systems have been evolving since the late 1950s, when they were standalone programs used for diagnosis and were independent of other clinical systems. They were soon developed as part of clinical information systems at academic medical centers to overcome the burden of substantive data entry. One of these, the Registries Medical Record System at the Wishard Memorial Hospital in Indianapolis, contributed 16 trials to our dataset. In the earliest trials (the first was published in 1976), protocol based rules examined the computer records of the following day’s patients each evening and generated printed reminder reports that staff attached to the front of patients’ charts. The system soon included hundreds of decision support rules and, in the 1980s, clinicians began receiving prompts directly through the Medical Gopher, an MS DOS program for microcomputers connected to the Registries Medical Record that allowed electronic order entry. As its capabilities grew more sophisticated, investigators used the Medical Gopher to integrate clinical guidelines for complex chronic conditions, suggest less expensive alternatives within a drug class assist with recruitment into research studies, check for potential drug interactions and allergies, and encourage the appropriate use of diagnostic or monitoring tests. More recently, systems use the internet, email, and mobile devices to communicate with patients and practitioners. (Committee on Quality of Health Care in America Institute of Medicine. Crossing the quality chasm: a new health system for the 21st century. National Academies Press, 2001.)

This system will help small barangays and town clinics to admit patients even though there is no physician available. This system will render services such as automatic prediction of the patient illness (e.g. skin allergy, cough, fever, etc.) the laboratory test that the patient should undergo and even the treatment that should be done prior of the patient’s diagnosed illness. This system will also be the one responsible for sending text messages (SMS) to the patient and give them advice when to come back to the clinic if the physician is available.

Related Studies

“Proposed EENT Healthcare Management System”

Divina Gracia Bucog, Justine Faltado, Jethro Boy Magpantay, Mariel Ramos

University of Batangas

April 2014

            The researchers proposed this system that will minimize all paper works and manual records keeping, therefore allowing doctors and staff ease in keeping track of patients, reducing patient’s waiting time and increasing the number of patients served a system that is fully automated, user-friendly, time effective and efficient.

Apparently this study is somehow related to the studies that we have conducted due to the same objectives and goals that we are rendering. The goal and the objective of helping the doctors in having a fast tracking system to their patient and a more systematized system that would probably help a lot in analyzing information about the situation a patient is facing off. The study aims to help also the patient to be able to lessen the length of time that they need to provide upon going into the clinic. Since then we have the same ideas our studies went to much higher level. As we observe most of the clinic in the rural areas were not able to adopt the new system. Most of the the barangays are facing problems when it come to clinic consultation. Due to the area location some of the doctors were not able to come in the area at the first place to render their services they took time to just go and conduct a medical mission.

As a result most of the family in rural areas where not able to accommodate proper medical treatment. This system will help small barangays and town clinics to admit patients even though there is no physician available. This system will render services such as automatic prediction of the patient illness (e.g. skin allergy, cough, fever, etc.) the laboratory test that the patient should undergo and even the treatment that should be done prior of the patient’s diagnosed illness. This system will also be the one responsible for sending text messages (SMS) to the patient and give them advice when to come back to the clinic if the physician is available.

“Intelligent user interface in fuzzy environment.”

Dominic Tapalla, Erwin Joseph Rodriguez, Ysabel Ajeda

University of the Philippines

March 2014

The study conducted by the researchers revealed that “IUI function is to facilitate the user to perform analysis, planning, decision-making, management and coordination of organizational unit. Under the facilitating in IUI is understood the full use of intelligence of the system to perform these and other functions by interacting with it in natural and/ or other language. In this regard, the function of the IUI should be based on the perception, processing and synthesizing knowledge in real time. The results of the work focused on the creation multi-agent IUI for multilingual interaction in autonomous, situational, intelligent, multi-agent information control systems of robots, unmanned production and spacecrafts and others, functioning in the fuzzy environment and unforeseen situations in advance.”

Now a days, prior to the fast moving time changing technology plays a major role. The trend in a different aspect of life also evolves to its new level. One of the areas or aspect of life that has coped with this new changes is the field of medication or how the specialist develop a system that will surely help a lot in treating various diseases.

There were different machines and equipment that are being used and invented to give cure to the various diseases that in the past time has no treatment. Machine that provides medicines, machine that discovers the diseases that a particular patient is suffering. Aside from those benefits that the technology has been contributed in the field of health, technology also helped a lot in the aspect of systematizing and organizing a particular file of a particular patient.

This previous study deals with the use of technology and its involvement in the aspect of health in relation to our study continue the trend of the technology and its possible use in the medicinal field.

Aside from those medical treatments that has been invented, an easy way for consultation is also being used in this field. Now a days mostly on the rural areas were in the trend of technology does not able to come up yet a particular system has been invented with the help of technology. A system that will easily admit patient and seek for an advice or treatment on the particular illness that they have. This study uses the advance technology to reach out the particular area where doctors were cannot able to visit every day.

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Mobile Based Surveillance Monitoring System

I N T R O D U C T I O N

Surveillance Camera are video cameras used for the purposed of observing an area. They are often connected to a recording device, IP network, and/or watched by a security personnel/law enforcement officer. Video Surveillance Systems consist of cameras placed in areas where they can monitor activity as it takes place.  These cameras may include features like pan, tilt, and zoom; may be placed in outdoor or indoor locations; and may include infrared recording options. Most cameras are used with recording systems, either VCR’s or digital recorders.  Using a digital recorder is the preferred option for easy storage, easy recall, and easy viewing over different monitors.

Mobile Based Surveillance Monitoring System

Video Surveillance recording systems are still often used at modern launch sites to record the flight of the rockets, in order to find the possible causes of malfunctions. Video Surveillance System is one of the most effective devices that can be used for monitoring the behavior activities or other changing information, usually of the people and often in surreptitious manner.

Student behavior is a problem that cannot be regarded as trivial. The problem of students bringing weapons to school is an issue that will not go away by itself. School children are harming each other with regularity. The problems are particularly acute and are complicated by their connection to the prevalence of poverty, crime, and despair.

Installing video surveillance system will help students focus on their studies and not make them worry about outside violence. These installations represent a huge amount of video to transmit, view and archive, making it impossible for a human monitor to analyze all of these video recordings in order to detect suspicious behavior or events. This is especially true since security control center personnel are also required to manage other tasks, such as access control, issuance of badges/keys/permits, handling emergency calls, following up on fire alarms, radio communications control, etc.

With video surveillance applications over school campuses it is important to focus on areas that are of key importance. These are the key security risk areas that should be monitored at all times without changing camera position. It is also important that video surveillance cameras used in these areas are of high quality so that proper identification can be made easily. With the added benefits of video surveillance including centralized management capabilities and high resolution capable cameras, a safe and secure environment can be created where students and faculty can focus on education without the worry of feeling unsafe or unprotected.

OBJECTIVE of the study

The main objective of the study is to design and develop a surveillance system that can be accessed through a mobile device.

SIGNIFICANCE OF THE STUDY

Students

This analysis/ research will help the students to feel safe inside the school; they can concentrate/focus on their studies without bothering on what could possibly happen to them while they are in the school vicinity.

With the help of this study the security of the students inside the campus will be intensively monitored by the use of the security system installed within the school campus. Students may be less inclined to cause trouble because of the solid documentation that the video recordings provide.

School Administrators / Universities

When school campuses provide a video surveillance system for their security, it will become a peaceful, conducive and friendly school environment. It will maintain the peace of mind of the School administrators or staff inside the school campus. School will easily secure the safety of the students enrolled. Another thing is video surveillance security system will help the school officials to find the performance evaluation of their employee. This system will also use to lessen or decrease the property damages such as vandalism and theft; far too often the administration can only react to vandalism with time-consuming, seldom successful and often fruitless attempts to identify the perpetrators.

Researcher

This study serves as a major part of the course requirement as it has developed their skills in terms of self-esteem, time management, practicality, strategic planning and patience. Hence, they are able to obtain the necessary information on time and reporting it in the most presentable manner they can. This study can be effective tool for reference to know how to make the schools safer.

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Library Resources Management System

Introduction

The project entitled Library Resources Management System is an information system that will automate the entire process of library transactions from purchasing of books, processing of purchase orders, borrowing and inventory of library materials such as magazines and digital archive and records of library.

The project is available in Visual Basic and MySQL, web version of the system is also available in PHP and MySQL.

Library Resource Management System Borrowing Form

Statement of the problem

• Inventory of books is difficult
  • Because, some of the “sales form” are misplaced; in and out of books are hard to trace their history; there are students/guardian claiming they didn’t claimed yet their books but they already did, because the library doesn’t have that much documents as proof (since some of “sales form” are misplace and lost, it is because there is no restriction of responsibility, even student assistant could release books and doesn’t even care of the documents they are handling)
• Redundant task of generating reports
• Too many processes involve in.

Objectives

Scope and limitation of the study

This study will only focus on monitoring of incoming, received books from the supplier and releasing of books down to student from grade 1 up to senior high with regular books, as for special order of books and on college level, if there is need on books for order, there is a feature on the system which can add category/level and additional books; each book will have their primary key for reference, example 000001 – Math 1; this will not focus on the payment processing for supplier, the system will just generate the reports for the accounting like, what are the books received, the quantity and amount.

Related Literature

COMPUTER‐BASED LIBRARY SYSTEMS

According to LUCY A. TEDD (1987) “COMPUTER‐BASED LIBRARY SYSTEMS” the developments in the use of computer systems in libraries from 1966 to date have been great. This report, written to coincide with the twenty‐first anniversary of the publication of program, looks at some of these developments, in Britain, in North America, and in other countries. It traces the history of library automation from the early experimental systems through to the co‐operative systems, the locally developed systems, the mini‐ and microcomputer‐based and stand‐alone integrated systems that are available today.

The cited article above states that computerized or automated library systems started 1966 and still used until now. The systems are improving every year.

Library Resources Management System

Web Librarian

Fetched from:

https://www.softwaresuggest.com/web-librarian#pricingPopup#

Web Librarian is the complete library management and automation solution that enables information providers, information managers, resource in charge, resource managers & librarians to manage & disseminate information available in various kind of resources.

It features Barcode scanning, barcoding /RFID, fee collection, reserve shelf management, knowledge management, acquisition management, circulation management, periodicals management, and Unicode compliance. Developed by CR2 Technologies Limited.

The cited article above states that the Web librarian is complete library management and automation solution. It can only be used on desktop computers.

System Features

There will be 3 level of user:

Librarian – this will be the main account. Features:

1. 1. Adding/deleting accounts (for students assistant and library staff)
   2. Adding/deleting books or category/level

• Can encode incoming and received books.

1. Generate reports like, inventory reports (per PO/DR#, books)
2. Can search, filter, trace history per students’ name, po/dr#, book, level (elementary, high school, college)
3. Can release books (every book released, it is deducted on the system)

• Can view PO/DR status (system can generate reports on Delivered Books; this will print two copies for accounting and library. The original copy of PO and DR plus the system generated report, this will be forwarded on the accounting department for payment processing. The library copy will be stamp “received” by the accounting personnel then this will be returned to the library, then this will be the reference for PO/DR status update (status: For payment processing) the other status is Paid – (the accounting should give notice/advice once the Vendor has been paid so that the library will the status from “For payment processing to Paid”.

Library Resource Management System Purchase Order Form

Library staff

1. 1. Can encode incoming and received books
   2. Generate reports like, inventory reports (per PO/DR#, books)

• Can search, filter, trace history per students’ name, po/dr#, book, level (elementary, high school, college)

1. Can release books (every book released, it is deducted on the system)
2. Can view PO/DR status (system can generate reports on Delivered Books; this will print two copies for accounting and library. The original copy of PO and DR plus the system generated report; this will be forwarded on the accounting department for payment processing. The library copy will be stamp “received” by the accounting personnel then this will be returned to the library, then this will be the reference for PO/DR status update (status : For payment processing) the other status is Paid – ( the accounting should give notice/advice once the Vendor has been paid so that the library will the status from “For payment processing to Paid”.

Student Assistant

1. 1. Can encode incoming and received books (needs supervisory password; then on the report s generation, it has a remarks who’s password is been used for monitoring)
   2. Generate reports like, inventory reports (per PO/DR#, books)

• Can search, filter, trace history per students’ name, po/dr#, book, level (elementary, high school, college)

1. Can release books (every book released, it is deducted on the system; needs supervisory password; then on the report s generation, it has a remarks who’s password is been used for monitoring)
2. Can view PO/DR status (system can generate reports on Delivered Books; this will print two copies for accounting and library. The original copy of PO and DR plus the system generated report, this will be forwarded on the accounting department for payment processing. The library copy will be stamp “received” by the accounting personnel then this will be returned to the library, then this will be the reference for PO/DR status update (status : For payment processing) the other status is Paid – ( the accounting should give notice/advice once the Vendor has been paid so that the library will the status from “For payment processing to Paid”.

Database schema

tbluser (id, username, password, fullname, contact, usertype(admin, staff))

tblbookcateogry (id, categoryname, description)

tblbook (id, bookname, bookcategoryid, authors, isbn, price, initialqty, gradelevel)

tblstudent (id, studentid, lastname, firstname, middlename, contact, gradelevel)

tblclaim (id, studentid, bookid, date, processedby)

tblfaculty (id, facultyid, lastname, firstname, middlename, contact)

tblborrowed (id, facultyid, bookid, qty, date, processedby)

tblreturned (id, facultyid, bookid, qty, date, processedby)

tblpurchaseorder (id, pono, date, supplier, processedby, status)

tblpurchaseorderdetails (id, poid, bookid, qty, amount(optional), total)

tblreceivebooks (id, receiveno, date, supplier, processedby, poid)

tblreceivedetails (id, receiveid, bookid, qty, amount, total)

tblreturn (id, bookid, qty, supplier, date, processedby)

tblbooksale (id, studentid, date, processedby)

tblbooksaledetails (id, booksaleid, bookid, qty, amount, totalamount, orno)

tblpaymenthistory (id, studentid, paymentamount, date, processedby)

tblactivitylog (id, activityname, userid)

Library Resource Management System List of Database Tables

Flow of the system

1. The user must encode first the book category information
2. The user must encode first the book information
3. The user must encode the student information
4. The user can then processed purchase order
5. The user can then sale/distribute the books to students
6. The user can then record the payment of students
7. Activity logs are recorded (optional)
8. Print inventory reports
9. Print student balance
10. Print student collection

Library Resource Management System Use Case Diagram

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Android Based Menu Ordering App with Admin Panel

Project Design

The Android Based Menu Ordering App with Admin Panel will help the customers to manage their orders personally by having the ability to choose, firsthand, the items or food and beverages that they want to order. Simultaneously, the application software will give the customers the ability to view their running bill upon choosing the menu items of their choice. Customers will also be provided with the option to delete previously selected items on the menu if ever they change their mind. The application software will provide the final list of customer’s order and its accumulated amount. Finally, during customer bill-out request, the system will be able to send the final breakdown of the ordered items to a remote computer via Bluetooth that will serve as the official receipt of the client.

Android Based Menu Ordering App with Admin Panel

The scope of developed system is shown in Figure 3. The figure shows the interaction of each entity to the system. The external entities are composed of Authorized Personnel and Customer

Android Based Menu Ordering App with Admin Panel Context Diagram

Figure 3. Context Diagram of the Proposed System

Figure 3 shows that the Authorized Personnel Updates and Uploads the database on the system, then the Customer can view the Updated Details of Menu Item where they can use to order. Request may depend on what the customer needs

The detailed scope of the system is depicted in Figure 4. The Figure shows a data flow diagram, which is the explored model of the context diagram

Android Based Menu Ordering App with Admin Panel Logical Flow Diagram

Figure 4. Detailed Logical Flow Data

Process 1.0 includes uploading and updating the details of the menu item into the             system

Process 2.0 allows user to view the updated menu item list.

Process 3.0 allows user to create an ordered request

Process 4.0 allows user to revise the ordered request. The order item can be           change or remove.

Process 5.0 allows user to create a billing request.

Android Based Menu Ordering App with Admin Panel Block Diagram

Figure 5. Block Diagram of the proposed system

Figure 5 shows the diagram of a system in which the principal parts or functions are represented by blocks that connected by lines that show the relationships of the blocks

Android Based Menu Ordering App with Admin Panel Use Case Diagram

Figure 6. Use Case Diagram

Figure 6 shows how the customer will interact with the application. Customers will be able to view the menu items and choose depending on their preferred food and drinks to be served. Customers will be provided with the breakdown list of their orders and the corresponding amount per menu item that they will choose.

Android Based Menu Ordering App with Admin Panel HIPO Chart

Figure 7. HIPO Chart

Figure 7 shows the Hierarchical Input Process Output of the Android-based Dine-In Ordering and Billing System. There will be four processes in the HIPO. The first process will be intended for the Customers. In this menu the user can view the different variety of menu items for them to choose from.  Customers will have the first-hand ability to choose their intended menu items with their corresponding amount and the details of the specific food that they will order.  They will also be allowed to modify the list that they have previously chosen by deleting items once they change their mind.  Customer will also be given the final breakdown of their chosen items and the total amount due upon bill-out.  The second process is the Help where the restaurant management staff can read the instruction of the application. The third process is the Credits where the user of the application can see the acknowledgement of the developers and people behind the application. The fourth process is the exit where the user can terminates the application.

Android Based Menu Ordering App with Admin Panel Flowchart Diagram

Figure 8. Flowchart Diagram

Figure 8 shows flowchart and the logic of the steps and procedures that will interface the application. At first, the customer will be prompted with the menu item.  Upon choosing a certain item, customers will be able to view the details of the said item such as the amount and its description.  The customer will be provided with an add button which will be the indicator that the customer wants the particular item of their choice.  Once the button is clicked the item from the menu list will be added to the customer’s order list. Customers will also be provided with a button wherein they can add notes if ever they want to alter a certain menu item if it is not their intended taste. The process will keep on going up until the customer decided that all of their desired items are already in the list.  The customer will be asked by the system confirming if the breakdown is their final list of orders.  Once the customer confirms, the system application will disable the menu items so that accidental editing of the order list can be prevented.  Final order will also be sent to the local server for the kitchen staff’s reference.  Choosing exit will end the application.

Project Development

Android Based Menu Ordering App with Admin Panel Project Development Flowchart

Figure 9. System’s Project Development Flowchart

Figure 9 shows the different stages on how the android application system is going to be developed. In developing the application software, the studies will go through different analysis and information. A context diagram and data flow diagram will be utilized as guidelines. All changes will carry out after this stage until all functionalities and conditions will be met.

The project will begin with requirements collection and analysis. In this stage, the researchers will analyse and study the system requirements needed in the making the application. The requirement gathering process will be deepened and focused especially on software programming. To understand the type of programs to be built, the researchers will study the information domain for the software as well as understands required data, function, performance, graphics and interfacing with the device. The important purpose of this stage is to find the requisite and to state the problem that needs to be solved.

After successful demonstration of the study, the requirements analysis and project design will be initiated. In coding purpose, high level of programming language used is Java specially the Java Development Kit (JDK) and Eclipse for Android IDE. Choosing the right programming language is chosen according to the type of application software to be developed. Programming tools like compilers or emulator, interpreters, debuggers are used.  The design is translated into XML codes. If the design of application software product is complete in detailed way, code generation can be attained without much complication and bugs.

In developing the system, the data flow diagrams will be utilized as guidelines. All change requests will be carried out during this stage until all functionalities and conditions were met.

After analyzing and creating phase, the testing phase will start. Different test methods of finding bugs will be implemented to ensure that the application will run accordingly.  Testing phase focuses on output of the created application, it must meet all the expected output. It also includes the operating procedures on how to operate the application. Testing must be done on tablets running in an android os to test the functionality of the application on different Android versions.

Evaluation will start when everything is settled. It measures the effectiveness of the created application. There are different criteria to prove the effectiveness and efficiency of the application. In evaluation phase, there is a slight difference of the expected output because of changes that is implemented while creating the system, changes that could affect the application operations. The application was developed to accommodate and update changes that could happen during the post implementation period by versions.

Operation and Testing Procedure

Operation Procedure

            To find out the performance of the application software, the following procedure will be followed:

1. Place the RestaurantDine-InOrderingandBilling.apk file in the phone or tablet memory.
2. Browse the folder of the RestaurantDine-InOrderingandBilling.apk file. Click and install.
3. Run the application.
4. Follow the set of instruction.
5. Test the performance of the application.

Testing Procedure

As shown in Table 1, a series of testing will be conducted in order to determine the functionality and usability of the project as well as to determine that the application run in different android devices.

Table 1

Testing Procedure

inettutor does not claim the ownership of this study and project, full credits goes to the developers and researchers of this study.

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Guidance Student Profiling Research and System Methodology

This article discussed all methods used by the researchers, which includes the selection of software development life cycle model, software development procedures and methods being used including the requirements phase, design phase, initial testing phase and the final testing of the program to successfully come up with the developed system.

Using a survey questionnaire the method used by the researchers was the descriptive type of study. This method used to discuss the actual condition, situation and practice in the Guidance Office. The focused of this type of study is to seek the respondents’ perspective and experience. It also calculates the mean and interpretation of the questionnaire which contain the various functions that deal on how Students’ Profiling System is in demand to be implemented.

Guidance Student Profiling Research and System Methodology

Literature

Computer Managed Counseling (2011), stated that it helps counselors reduce their clerical and administrative tasks. The computer can be used for maintaining records, keeping activity logs, scheduling, and word processing. The computer has been used in computer-assisted testing and computer-adaptive testing. When asked about the activities that take up more than 20 percent of guidance staff’s time, the most-often cited activity (with almost half of the schools naming this activity)was assisting students in their choice and scheduling of high school courses.

Learning’s:

In addition to the online application, other required documents include: current official transcript Issued by the school Registrar’s office and a minimum of two letters of recommendation required from faculty in the major of study.

System Development Life Cycle Model

The waterfall model is a sequential, software development process, in which progress is seen as flowing steadily downwards (like waterfall) through the phases of System Requirements, System Design, System Implementation, System Verification and  System Maintenance.

Requirements Phase

These are the needed requirements in developing the Students’ Profiling System. It includes the respondents of the study which are the Guidance Office Personnel and students taken from the 5% of the overall population of students. It also includes the validated research questionnaires used by the researchers in conducting a survey and gathering the needed data for the development of the Students’ Profiling System.

Software Requirement

The following were the software used for the development and for the implementation of the system.

Microsoft Visual Basic 6.0 – Was the chosen programming language for software development primarily because it is an ideal programming language for developing sophisticated professional applications for Microsoft Windows. It makes use of Graphical User Interface for creating robust and powerful applications. The Graphical User Interface as the name suggests, uses illustrations for text, which enable users to interact with an application. This feature makes it easier to comprehend things in a quicker and easier way.

MySQL ODBC Connector – is a driver for connecting to a MySQL database server through the Open Database Connectivity (ODBC)

MySQL – Is a Relational Database Management System (RDBMS) that runs as a server providing multi-user access to a number of databases.

People ware requirements

Development   

System Developer

• These are the people who are responsible in developing and accountable if there are problems encountered in implementing the Students’ Profiling System.

Implementation             

Guidance Office Personnel

• Being the people who are in-charge in managing and keeping the confidential information of the students, they must be trained and oriented on how to use the system properly.

Working Scholar

• They are working scholars who help or assist the Guidance Office Personnel. They must also be oriented with regards to the use of the system and its intended functions.

Design Phase

The researchers created a design based on the result of the survey and users suggestions for the system to be developed. All the requirements of the first stage contributed a very important role with the successful preparation in creating the Students’ Profiling Systems design. It includes the necessary hardware and software requirement in designing the developed system.

The series of figures displays the Context Data Flow Diagram, Firs Level Explosion, Second Level Explosion and Entity Relationship Diagram of the developed Students’ Profiling System.

Guidance Student Profiling System Context Data Flow Diagram

Figure 2 shows the Context Data Flow Diagram of the developed Students’ Profiling System.

Implementation Phase

This phase discussed the implementation of Students’ Profiling System where in (3) experts evaluate the developed system. This phase also discussed if the recommended functions and suggestions of the respondents and users are met.

Initial Testing Phase. The pre-installation of the Students’ Profiling System, three system developers evaluated the system. The evaluators were professionals who have broad knowledge on a computer-oriented application.

For the evaluation of the developed Students’ Profiling System, the researchers made a letter  and personally set an appointment with the selected system developers for software quality assurance evaluation using the McCall’s Software Quality Model Evaluation Form. After the system was evaluated, the tabulation of the Software Evaluation Results follows.

Final Testing Phase. The final testing of the system was conducted after the initial testing was done. In this phase, the researchers made a letter to the intended users, attached is the Part II of the self-made questionnaire which is the User Acceptance Evaluation Form  where in the intended users was the one who tested the effectiveness of the developed Students’ Profiling System if the desired functions were met.

The following are the evaluators of the developed Students’ Profiling System:

Guidance Office Personnel. The overall head and in charge of the Guidance Office and the one who keeps the security or password of the developed system.

Working Scholars. They are also the authorized person assigned in the Guidance Office to use the developed system.

Testing Phase

This is the feed backing process of the Students’ Profiling System after it was implemented and undergone testing to the three (3) experts and its intended users. It informs the developer if there are any suggestions, flaws, bugs and if the systems functionality worked well.

Maintenance Phase

This phase is virtually a never ending phase of the software model. Generally, problems with the system developed will come up after its practical use starts, so the issues related to the system can be solved after the deployment of the system. It also includes upgrading the system.

Credits to the authors and developers of the study/project.

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Technical Background of Online Grade Inquiry System

Technical Background

Information system is one of the most important needs of every company or institution in this new era. As the population increases, the difficulty in disseminating or giving the information seems to increase also. Online grade inquiry system is one of the answers to this problem; this is where the group has come up to develop an online inquiry system of grades in Senior high school and college level. Every year the number of students increases, therefore it would be difficult for the registrar to entertain students in giving them their grades. Using the Online Grade Inquiry System, the congestion, the heat, the noise of the crowd in acquiring the information about the grade will be a thing of the past.

Technical Background of Online Grade Inquiry System

Initial Scope

The Online Grade Inquiry System focuses only on the needs of the parents, students and teachers to view the grades being submitted to the registrar. The system will provide the user the information regarding the grade of each student and to give the teacher a chance to review the submitted grade in cases of inquiries and/or complaints from the students. The system includes only the recording of the subject code, subject description and the grades of every student. The grades involved cover the midterm, final term and the final grade submitted by the teachers. The system also provides the information of who is the teacher of the respective grade of the student.  The system also provides the information of errors on encoding. The system is designed to be secured using a username and password. The system have a level for every user, it may be admin or student. The system has a level for every user; it may be admin or student.

The system is online; therefore it could be accessed by anybody outside the campus. The students need not go to the school in order to know their grades and the result of their performance in the school.

Problem Statement

The proposed Online Grade Inquiry System is responsible to improve the consistency and accuracy of E-form system. It can also minimize the accuracy of time in computing grades and finding documents.

Solution

The Online Grade Inquiry System has been developed to provide the management of the records. The system gave help to maintain, retrieve records. The focus of this system is keeping the records for the senior high and college schools and the process of moving data that is no longer actively used. This system is design to manage and maintain the records.

Management of voluminous records is not an easy job. Recording takes a lot of time, searching records takes a lot of time and delays at the same time the possibility on the loss of some documents. The school has thousands of students; once their grades are released the students will try to acquire for it. As this point the student will have a hard time filing up together with other student just to get their grades. Inquiring for grades seems to be a difficult task for the students for they will be joining the crowd and get congested with sweat and noise; this is the atmosphere that you will always see during enrollment. The group has found out this problem by experience and observation.

In order to give solution to this problem, the group decided to develop an online grade inquiry system.

Business Constraints

Schedule Issues

The system can be used every submission of the grades of the students, or by the time the teacher could submit the master list of the students. However the data of the students’ master list could be encoded on the system by the time the school finalizes the master list for every subject of every section handled by the teachers. The problem could be the controlling system of the school, as some students tend to transfer from one teacher to another teacher. In this case the controlling is not that effective. The system however could be used before enrollment to encode the previous grades of the students in order to check the performance of the system.

 Human Issues

The online grade inquiry system will need five staff/ working students to assist in the operation using the system thru the registrar’s authorization in encoding the students’ data. One person is needed to monitor the server or the main computer in the registrar; two others will entertain the students’ questions and clarification regarding their grades. For this reason the authorized person or staff in the registrar must undergo training in order to enhance and develop the details in operating the system even though they already have the knowledge in basic computer operations.

Financial Issues

In using the system, it needs several computers for the implementation of the project. The proposed system will use at least five computers; one computer will be used for the server and the rest could be used by several encoders for the multiple entries of the data. The computers need not be purchased by the school because there is already a unit in the registrar that is currently being used by the registration. 

Technology Constraints

Notepad++

We use Notepad++ because it is free source code editor and Notepad replacement that supports several languages. Running in the Microsoft Windows environment, its use is governed by GPL License, based on the powerful editing component Scintilla, Notepad++ is written in C++ and uses pure Win32 API and STL which ensures a higher execution speed and smaller program size. It has amazing features like Syntax Highlighting and Syntax Folding, User Defined Syntax Highlighting and Folding, GUI entirely customizable, Auto-completion, Multi-Document, Multi-View, WYSIWYG (Printing) ,  Zoom in and zoom out ,Multi-Language environment supported, Bookmark , Macro recording and playback ,Launch with different arguments.

UWAMP

We used UwAmp because it is available for Zip archive, and you can open and run the wamp server. It has an easy interface that provide with a management interface that lets you start or stop the server with one click. It is also a Multi PHP Version Change PHP version in one click and download new PHP version directly from php.net repository. CPU Monitoring Real time Apache and MySQL process CPU monitoring. U3 Mode Can be run from a USB stick.

MySQL

We used MySQL for my database because it is an open source relational database management system. This MYSQL is a graphical tool for creating database, it based on the structure query language, which is used for adding, removing, and modifying information in the database. Standard SQL commands, such as ADD, DROP, INSERT, and UPDATE can be used with MySQL. MySQL can be used for a variety of applications, but is most commonly found on Web servers. A website that uses MySQL may include Web pages that access information from a database.

Google Chrome Browser

We used Google Chrome because it is an open source program for accessing the World Wide Web and running Web-based applications. The Google Chrome browser can retrieve or fetches code, usually written in HTML (HyperText Markup Language) and another language, from a webserver, interpret this code, and render (display) it as Web page for viewing.

Software Application for Implementation

Google Chrome Browser

We used Google Chrome for the implementation, because it is an open source program for accessing the World Wide Web and running Web-based applications. The Google Chrome browser can retrieve or fetches code, usually written in HTML (HyperText Markup Language) and another language, from a webserver, interpret this code, and render (display) it as Web page for viewing.

UWAMP

We used UwAmp because it is available for Zip archive, and you can open and run the wamp server. It has an easy interface that provides with a management interface that lets you start or stop the server with one click. It is also a Multi PHP Version Change PHP version in one click and download new PHP version directly from php.net repository. CPU Monitoring Real time Apache and MySQL process CPU monitoring. U3 Mode Can be run from a USB stick.

Project Strategy

The first step is to plan the system; this stage includes determining the project goals, identifying the problem, advantages and disadvantages of an online grade inquiry system, and objectives of the projects. It will take two weeks to complete this task. The second step is gathering information and analyzing the needed requirements in making the system. After determining the goals of the project the developer should find suitable information to keep the project on track to get detailed and accurate information. The developers should conduct research regarding the project (sources: internet, books etc.): Interviews and surveys from reliable people and experts in software development should likewise be conducted by developers. The third step is designing the technical structure of the project to support the needs of the registrar. This also includes the designing of the database required by the project. The fourth step is building or coding. In this stage the developers will develop the required software to support the needs of the project which will take six to seven months. Finally, the last step is the testing of the error, checking and the usability of the system.

Project Documentation and Communication

In the study of the system, the group conducted an interview with the authorized person in the registrar, in order for the group to specify what things are needed by the registrar and the things to be improved. The groups, in where discussing the project thrice a week gather new ideas from each other, since each member is assigned a research topic related to the project.

System Analyst

Responsible for providing a design with regards to the online inquiry of the grades. Provide system level support of multi user operating systems, hardware and software tools, including installation, configuration, maintenance and support of this systems. Identify alternatives for optimizing computer resources.

System Programmer

Assist in the design, analysis, and documentation maintenance and testing of software code, debug, test and document routine application programs. Install and test routine software packages; assist users with procedural or minor technical problems. Advice or train users regarding the technical aspects and user of standard software packages.

Researcher

Responsible for gathering information related to the project. Explore new ideas and find new techniques for developing good software.

Database Designer

Develop, produce, and maintain structural design of various systems, applications, and data base for custom database-driven websites, based upon logical data by employing program and business requirements and analysis; coordinate and align information systems with program objectives; code, document and test programs and resolve related problems.

Documentation

The recording of all the activity and procedure during the development of the system. It records all the methods in order to make it easy to upgrade the system for later use.

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Technical Background of Inventory Management System

Statement of the Problem         

After a series of interview and evaluation of the sample supply requisition of the inventory date, the following are the problem identified:

1. Unsafe storage facilities of supply requisition and inventory files.
2. Redundancy of data due to multiple recording of transaction form.
3. Difficult in consolidating data to produced narrative and statistical report.
4. Complexity in monitoring the status of transaction.

Project Strategy

Project Scope

The automation covers the processes from the delivered materials in the warehouse or the number of materials in the warehouse, to the request forms submitted in this office to be use in this project site per model house, including the form of release materials for construction of that model house, and the recording of returned materials that has not been consumed that same day.

Technical Background of Inventory Management System

Business Constraints

Schedule Issues

The proposed Automated Inventory System may use any time of the day. This system will greatly help the employee. This system is convenient to the processes of items. It will not affect the daily operations of the administrator because there is an in charge person for this system so these operation will be easy for the person who is in charge in inventory.

Humans

Humans are the most important resource a company has, businesses rely on people to be able to run their business. Proposing an automated inventory system can help a lot to the person who is in charge at the warehouse. It will help the user to easily identify what product they have on hand, what product they have to maintain in order to respond to the needs of their customers and also help to save time and report their presentation clearly.

Financial Issues

Financing is arguably and one of the most common financial issues for businesses is how expenses and profits should be split when in collaboration with another company.

Our client is a corporation that has excellent sales performance of dine-in stores nationwide and has enough budget to support the proposed Automated Inventory System.

Technology Constraints

Even though the advantages of installing an automated inventory system outweigh the disadvantages, there are still a few to be mentioned. One of the most common concerns of the company is that once a company installs the software, their employees do not have the proper training or knowledge of the system to retrieve the important information that they want. Moreover, that they have to acquire sets of computer units in order to use the automated inventory system. There will be considerable additional expenses to implement the Inventory System aside from the system acquisition itself.

Project Documentation and Communication

Each of the member contributed ideas and effort towards the project. Whatever tasks were given to each member, it was always may supported by the group. If there are problems arise during the planning schedule, project proponent see to it that it will be given immediate action to resolve the conflicts. Gathering a lot of information from every member is required for us so that we could finish the task that assigned to each member.

This project proponent starts the system with a step by step process, sharing ideas was a big help for us to do this project. We do this overnight in order to finish and it was not easy for us to make this system because we meet 3days in a week, it made us tired but we still had to work hard. We had some analysis and discussions in accordance to the needs of the corporation, we conducted a researched interview and it was documented by a letter of approval from our professor.

Project Organization and Staffing Approach

The roles and obligation that assigned in every member that they need to be follow providing and effective ability is needed to communicate well to each member. Without the right staff in a business or organization would hinder beneficial annunciation way of running the company efficient and successful manner. Staff should adhere to these changes in order to run a smooth and cooperative business.

System Design Specification

The developers gathered all necessary information in order to build a reliable system.

They asked the officer in charge in handling the budget allocating and monitoring to know the process and the problem that the company usually encountered. These set of information were used in designing the system. The developers used different methods in gathering information. They used beta testing to test the Usability and Effectiveness of the system.

Experimental

The developers used testing methods to ensure the functions and quality of the developed system. Software testing, this is to ensure the correctness and effectiveness of the developed system. It includes set of activities conducted intended to find errors. In the developed system there are four steps of software engineering named: Unit testing, integration testing, validation testing, and system testing.

Unit Testing

Unit testing is a method by which individual units of source code, this is a set of one or more program modules together with associated control data, operating procedures are tested to determine if they are fit for use.

This method will uncover the errors in the logical structure of the developed system. This will determine the incorrect and correct logical process of all modules that handle transaction.

Integration Testing

This phase is for the software testing in which individual software modules are combined and tested as a group. Before validation testing the unit testing will occur. Integration testing takes as it input modules that have been unit tested, groups them in larger aggregates, test defined an integration plan to those aggregates, and delivers as its output the integrated system ready for system testing.

Validation Testing

In software project management, software testing, and software engineering, validation and verification system should meet specification for the checking of the process to fulfill intended purpose. It also referred as software quality control and it is a responsibility of the software testers as part of development lifecycle.

Alpha Testing is an application when development is near to its completion. Minor design changes can still be made as a result of alpha testing. It is typically performed by a group of an independent design team but still within the company.

System Testing

System testing is carried out when the entire software system is ready. The concern of this testing is to check the behavior of the whole system as defined by the scope of the project. The main concern of the system testing is to verify the system against the specified requirements. While carrying out the tests, the tester is not concerned with the internals of the system, but checks if the system behaves as per expectations.

System testing is performed after Integration testing and before acceptance testing. It is a level of the software testing process where a complete, integrated system is tested. The purpose of this test is to evaluate the system’s compliance with the specified requirements.

Result and Analysis

The developers conducted several testing methods through the use of testing strategy. Software test results and analysis plays a very important role in software development. The test process itself is crucial to the success of new software products. It is only through efficient system testing that the quality and safety of an application can be guaranteed. For software businesses, there is no excuse for a poor quality. This is the reason why companies use several testing methods.

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Online Platform for Information Dissemination Review of Related Literature

Simple Machine Forum is a BBS application with free, professional grade software package that allows setting up your own online community to provide with all the features you need from a bulletin board while having an absolute minimal impact on the resources of the server. It is the next generation of forum software – and best of all it is and will always remain completely free. Online Platform for Information Dissemination is quite concentrating in school activities. Both Online Platform for Information Dissemination and SMF are using PHP language and MySQL database.

Online Platform for Information Dissemination Review of Related Literature

Foreign System

St. Joseph Hospital Online Event System

According to Stewart, David in late 1972 states that the St. Joseph Hospital holds community events such as lectures, classes, support groups and fundraising socials. The staff had only a manual system for notifying interested parties that new events were scheduled. Additionally, enrollment in such events was handled via 2-4 people on staff who had to fit scheduling into the many other tasks of any given day. Attendance was poorly tracked and payment for classes often fell through the cracks. Needless to say, the staff was exhausted and the management unhappy with the complexity of organizing a community event.

With successful projects such as the Content Management System and the Online Gift Shop completed, St Joseph Hospital sought Scorpion Healthcare to create a system that helped them easily manage all aspects of event planning: scheduling, enrollment, payment processing and attendance.

Using Microsoft’s .NET platform, Scorpion Healthcare quickly developed a fully functioning event system. The event system was integrated with their website and provided visitors an electronic method for the enrollment and management of events that interested them. When the project was completed, St. Joseph Hospital noted a substantial reduction in the man hours required to host an event. Employees were happier that their focus could be placed on more pressing issues, and management was thrilled that enrollment fees were up while costs were reduced.

www.sjbhealth.org/homepage.cfm?id=584

This Online Event system shows the flow of information in the respective hospital and using Microsoft’s Net platform. The staff had only a manual system for notifying interested parties that new events were scheduled but later on, Scorpion Healthcare create a system that helped them easily manage all aspects of event planning: scheduling, enrollment, payment processing and attendance. Online Platform for Information Dissemination is applicable only for students and faculty and staff. We formulated the system using PHP, HTML language and MySQL database creating a functional and productive website to encourage students to impart their ideas through feedback.

Clark University Bulletin Board System

According to Thompson, Frank in the year 1960, the CUBBS is an electronic bulletin board systems that uses digital signage software to broadcast important information to Clark students, faculty, and staff onto select displays located across campus. Currently there are CUBBS displays on the Plaza Level of the Academic Commons. Additional displays will be added as resources allow.

CUBBS is here to help you get the word out about your group, event, award, or anything Clark related. The guidelines described in this policy will help ensure CUBBS communication to Clark students, faculty and staff is professional, clear and relevant. These guidelines are administered and enforced by Information Technology Services Group.

Only registered student organizations, campus governance units, academic units, campus departments/offices, and University committees are permitted to display content on CUBBS. All content must be Clark related. The creation of content for display on CUBBS is the responsibility of the group/organization presenting the information to the campus community.

In order to post an announcement, you must be a member of authority for a registered student club/organization, campus governance unit, academic unit, campus departments/office or University committee to display content on CUBBS. Only one message per event, promotion or activity is permitted; and depending on the utilization of the system, groups/organizations may be limited to up to three messages at any one time. All messages must be for the benefit of the Clark community and will be reviewed for appropriateness and content prior to posting on the system.

www.clarku.edu/offices/its/cubbs/

Online Platform for Information Dissemination is an online website that contains activities that is intended only for the students and faculty and staff. CUBBS and Online Platform for Information Dissemination have something in common in terms of accessing the website, posting messages or comments related to the college. The difference between CUBBS from Online Platform for Information Dissemination is that CUBBS requires the online submission of digital videos and digital slides with the corresponding appropriateness and content prior to the system. In posting the digital videos and digital slides, it has a start and end date not exceeding 14 days while Online Platform for Information Dissemination only viewing and giving comments through feedback but with relation to the events posted.

Local system

Bulletin board system (BBS)

According to Scott, Justin in 1998 Bulletin Board System (BBS) is a computer or an application dedicated to the sharing or exchange of messages or other files on a network. Originally an electronic version of the type of bulletin board found in the work places, the BBS was used to post simple messages between users.

A BBS may be accessible from a dial-up modem, TELNET, or the Internet. Because it originated before the graphical user interface (GUI) became prevalent, the BBS interface was text-based. Although recent Web-based versions have a graphical, interactive user interface, the text-only interface preferred by BBS purists can often be accessed by Telnet. Most BBS’s are devoted to a particular subject, although some are more general in nature. A significant number of BBS sites offer “adult-oriented” chat and images that can be downloaded. The BBS is often free, although some charge a membership or use fee. Many BBS’s have Web sites, and many Internet access providers have bulletin board systems from which new Internet users can download the necessary software to get connected. Online chat became widely popular through the BBS and many chat acronyms originated there.

The first BBS, called the Computerized Bulletin Board System (CBBS), was created in 1978 by Ward Christensen and Randy Suess. When CBBS went online, it became the first computer-based community, other than timesharing systems. An article by Christensen and Suess published in Byte magazine described CBBS and outlined the technology they had used to develop it, sparking the creation of many tens of thousands of BBSes all over the world

iml.jou.ufl.edu/Carlson/history/bbs.html

The Bulletin Board System is a computer or an application dedicated to the sharing or exchange of messages or other files on a network. It is also used to post simple messages between users and may be accessible from a dial-up modem, TELNET, or the Internet. Information Board System is capable of sharing and exchanging related messages to the event accessible via internet just like the Bulletin Board System. Online chat is not included in our system and it is the difference of the BBS from Information Board System.

Recommendation

After the foregoing findings and conclusions the researchers gathered all the recommendations about the system as follows:

1. The School may consider implementing the system to help the users in terms of posting announcements and reduction of expenses in dissemination of announcements.
2. Implementation of the system will help to promote and encourage the students to participate in activities and other important announcement posted.
3. It is also recommended that the system meet the needs of the students in terms of interactivity, organized, secured and usefulness of the system.

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Student Council Voting System Review of Related Literature and Systems

Local Studies

A thesis “Swipe-Voting System of LA Salle Lipa” by Buenviaje, et.al, (2013) focused on developing swipe voting system on the said institution to ease their manual system.  The system uses a swipe machine to perform the voting process.  The similarity of the said thesis to the study is that it has similar objectives and that is to have automated voting system to prevent the duplication of votes and for the student to actively participate in the election.

Student Council Voting System Review of Related Literature and Systems

Source: Buenviaje. Swipe Voting System of La Salle Lipa. Lipa City, 2013.

The difference is that it uses swipe machine while our system uses Online Election uses  computer and any device that is connected on the internet whereas the researchers proposed system would only use the voters code to ensure that the voters is registered and to avoid double voting process.

In the study developed by Rex P.bringula, The UESC (University of the east student council) election system is a lan based system developed to automate the process of election in the university of the east from the tabulation of results. The system aims voting process to the counting and tabulation of results. The system aims to aid the student government in conducting a secured, reliable, fast, and accurate election. The system runs on windows server 2003 and windows vista or windows XP. The software should be run on hardware with at least 1.6 ghz cpu, 384mb Ram, 1024×768 display monitor, and 5400 RPM hard disk. The software requirements call for visual studio 2008, Microsoft .net framework 2.0, 3.0 and 3.5, MS sql server 2005, and mssql server management student studio express. The modified waterfall model was utilized in the development of the software. The advantages of using the software were derived from these concerns. Though the software was tested before the implementation, testers found out that the software has minor lapses in terms of platform compatibility, deployment, user interface design, logical voter’s status, backup, security, and presentation of results. As a Consequence, issues were raised. These weaknesses served as basis for the development of a web based election system Nonetheless, accuracy and transparacency of the whole voting process overweighed these issues and the winners were proclaimed. Thus, the implementation of the software was successful.

Source: monzales and Bringula . “Experiences in the Implementation of a Lan-Based Election System at the University of the East:Basis for the Development of a Web-Based Election System”. Retrieved from http://ieeeplore.org, 2011.

Unlike this system, Online Election Student Council System can be seen as long as the voters are connected to internet with the use of any device, the system has been developed using PHP, MySQL, Xampp, HTML, JavaScript, and CSS. The advantage of using this software was because this is not a just voting system. This is also a system that creates the election itself

From the study of Claudia Garcia-Zamora, a secure electronic voting system for medium scale online elections. This system efficiently implements a security communication protocol offering protection against double voting and others frauds while avoiding private voting channel. SELES accomplishes all the standard properties of conventional voting system, namely, accuracy, democracy, privacy, verifiability, simplicity, flexibility and double voting detection. This system has been tested in a distributed and heterogonous internet network comprised by workstations, laptops and pda nodes interacting through wired and wireless connections. Additionally, SELES has been designed to deal communication failures, thus achieving a certain degree of robustness. SELES voting protocol consist of three phases: authentication, voting, and counting, this considers the interaction of four entities, namely, voter, authentication server, voting server, and counting server. They implemented in java a fully functional distributed e voting system.

Source: Garcia-Zamora, Claudia. Secure Electronic Voting System for medium scale online Elections.

Our system avoids double voting. Each student will be given a code, in which this will serve as their primary key to vote. The purpose of this is to be assured that there will be no flying voters that will exist.

According to the research entitled “Computerized Voting System for Lyceum Student Council” of Aytona, et.al., (2008), this was designed to lessens the time exerted by the LSC during the election.  The development task assigned to each election officer can now be done automatically and to ensure the security of the system, password was required, thus, only the authorized user can access this system.

Source: Aytona. Computerized Voting System for Lyceum Student Council. 2008.

The research and ours system has the same purpose. The purpose of our system is to lessen the time in casting vote and tallying the vote. Our system has login form to be able secured the votes and to avoid non registered students use our system..

Foreign Studies

The study entitled “Election in Vancouver, Canada” by Global Election System(2012) uses a system if automated voting called Accu- vote which is considered more advanced and reliable from their previous system the manual counting and tabulation of votes. Accu – vote reads the ballot as it is deposited into the ballot box, stores the information and prints cumulative totals of all votes cast after the closing of voting.

Source: System, Global Election. Election in Vancouver, Canada. 2012.

The study and our system has the same purpose, the purpose of our system is to give automatic counting of votes, and to give reliable system. The students will cast their vote in the candidates form, when the voting is closed the system will present the results.

Another study entitled “New Electronic Voting System of Paly Voice Student Council” (2005) stated that the student can vote at home. A student must have change their shadow account password using Window computer Paly Campus, When accessing the voting website at home, the login system connect to the Paly domain and digital locker servers attempting to verify a student’s identity using LDAP(Lightweight Directory Access Protocol) with his/her username and password.

Source: Council, Paly Voice Student. New Electronic Voting System. 2005.

Online Election Student Council System is a system can be used anywhere as long your device is connected to the internet, you can actually vote if you got the code that the facilitator is giving. The Student No. represents the students who are enrolled on the university.

A study of Chun-Hua Chen, the “practical voting system for small scale election” is presented one server- private information retrieval electronic voting scheme with secure coprocessor. In the scheme, they only protect personal privacy but also increase the security of the voting procedure. Besides, using only one server can lower the cost. This idea can be used in small-scale elections practically, because of the high security it offer’s, low cost, and good efficiency, by this novel and practical electronic voting system, electronic voting can be applied easily in everyday life.

Source: Lan, Chen and. “A Practical Voting System for Small-scale Election”. Retrieved from http://ieeexplore.org, 2011.

As a comparison, Online Student Election System also has one server, the developers will make this because we know that his software is efficient to use just like the practical voting system for a small scale election.

Siriporn Thammawaja proposed a project, the “Thailand Election Voting System”. The aim of their work is to design a secure electronic voting system for Thailand action. They have investigated many technologies necessary for security and privacy providing. They proposed this design in order to ensure the security privacy for the voters; all conversations are done through anonymous and unstoppable channel to confirm the security. Their system is also receipt-fairness but does not allow each voter to specify the random number.

Source: Lertwatechakul and  Thammawaja. “Design a Secure Electronic Voting System for thailand Election”. retrieved from http://ieeeplore.org, 2010.

The main advantage of this system is that is has a personal verification as a proof unlike the proposed system that each student needs to go first to an admin in order to be notified as one of the voters. Online Student Election System shows the total tally of the result of the election.

Technical Background

Hypertext Preprocessor

PHP as its known today is actually the successor to a product named PHP/FI. Created in 1994 by RasmusLerdorf, the very first incarnation of PHP was a simple set of Common Gateway Interface (CGI) binaries written in the C programming language.

The purpose of this tool in our system is to developed web for Online voting system in order to view the website by the use of internet connection. It produced the different parts of the website like forms, which includes the login form and the registration and personal information form. On the other hand, PHP was used as a way to connect to the database and to store information the user is giving like personal information of the user, the messages sent online and the announcements posted in the system.

MariaDB

MariaDB is a community-developed, commercially supported fork of the MySQL relational database management system, intended to remain free and open-source software under the GNU General Public License.

It serves as the database, the information and data that the voters applying it automatically stored on its database.

JavaScript

In the system, JavaScript was used as the main scripting language to have an interactive user interface and different functionality that were needed by the Student Council for their voting, making the system more interactive to the user.

We will use JavaScript as scripting language, it makes the website more interactive and use for animating contents in the system

HTML

In this system, HTML served as one of the tools of making the web pages of the system. HTML was used to enhance the environment of the OSAS for their voting like the font-size, font-face, and font-color used, and also gave a user-friendly interface for the users to enjoy browsing the web pages and use the services offered by the Student Council.

In this development tools, we will use HTML (Hypertext Markup Language) to build the structure and interface of the Online Voting System.

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Student Performance Monitoring Project Methodology

METHODOLOGY

This chapter presents the system development method employed by the researchers in conducting the study, its results and discussion, and the user manual of the developed system.

Requirements Analysis

The requirements were gathered by the researchers from the end-user by conducting interview, observation, and consultation. The gathered data was used as basis in the design of the system. The researchers formulated a project plan and decided what features to integrate to the system which will minimize the problems encountered by the teachers and staff, improve efficiency and generate accurate reports.

Student Performance Monitoring Project Methodology

Requirements Documentation

This section presents the methodology used to develop the system, the system’s functionality, the suggested system content by the teacher’s and the project plan in developing the said system. It also includes the software and hardware requirements, software developer and people ware recommendations.

System Methodology. The researchers selected the Modified Waterfall Model for the development of the Student Performance Monitoring for.

It is one of the process models in System Development Life Cycle (SDLC) that has a series of steps which involves the number of phases or procedures that gave the complete software. It is linear process where a sequential methodology is followed and the project progress is monitored and measured according to the completion of each phase.

Figure 1.0: The Modified Waterfall Model of Student Performance Monitoring

The following are the phases involved in the development of the Student Performance Monitoring as shown in Figure 1.0:

Feasibility Study-As the name implies, this phase is an analysis of the viability of an idea. The researchers tried to answer the essential question of “Should we proceed with the proposed project idea?” In order to answer the question, the researchers use principal tools like fact-gathering technique which basically includes surveys and interviews with the respondents. Surveys questionnaires were distributed and were calculated using the statistical analysis tools for a thorough and scientifically valid analysis of survey results. Cost-benefit analysis will be done that ascertains whether the benefits are worth the associated costs.

Requirements Analysis-In this most crucial phase of the project, the researchers established the system’s services, constraints and goals by consultation with user. They gather and list down all possible requirements of the system to be developed and then define it in manner that is understandable by both user and the developer; chalked out the functionality and limitations of the software. The data gathered or the requirement specifications served as the basis for the development of Student Performance Monitoring. Requirements were then analyzed and then proper documentation was prepared. This document was verified and endorsed to the client before starting the project.

System Design-In this phase, the system was designed based on the requirements needed in the system. The researchers utilized several analytical tools that can facilitate an understanding of how complex systems operate, how well they meet their overall goals. Process modeling and data modeling will be done to present the system’s data and the relationship between different data elements.

Source Coding– The system programmer create the source codes necessary for the system to be constructed; reviewed and revised the design of the tables and forms of the system, and tested the functionalities of the system.

            Program Testing-This phase aimed to find out whether the software functions and features work according to the specification, ensure that the produced system is complete and  performs efficiently, evaluate whether the software perform all activities after integration with the existing operating environment, and measure up the reliability and overall quality of the software.

System Acceptance–The units of the software are integrated together and a system is built. So we have complete software at hand which is tested to check if it meets the functional and performance requirements of the client.  After testing is done, we will assemble the whole system and install it into the computer. For the proper installation of the system, one must take into consideration the hardware and software requirements. The supports were also provided at this stage. The client will be required to have user training for them to familiarize the system.

The researchers present the software development tools, hardware specifications, and peopleware recommendations for the developed Student Performance Monitoring.

Software Requirements

The following were the list of requirements of the software used during the development and implementation of the system.

1. Development

• PHP
• MySQL
• Bootstrap

Hardware Requirements

The following were the recommended lists of hardware for the development of the user interface of the developed system.

• Processor: Pentium 4 or later
• RAM: 512mb up
• Hard Disk Space: 5gb up

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Mobile Based Voting System Technical Background

Student Council is using the electronic voting system. To improve this process of the current system, we proposed the study entitled “Mobile-based Application Voting System for SCC Election.” This chapter contains the software and hardware components, the technologies used and how the system will work.

Android or Mobile phones are the main technologies that the researchers need to develop the proposed system. It is used for voting and installing together with the computer; it also describes the hardware components of the system.

Mobile Based Voting System Technical Background

Technicality of the Project

The researchers developed a voting system using Android phones. In the development, the researcher used the following software components:

• Hypertext Markup Language (HTML) – use to add paragraphs, headings, images and links to a webpage.
• Java – use as the System Development Kit of making mobile application.
• MySQL – stores the entire database.
• Netbeans – is a software development platform that can access with the different OS just like Mac Os, Microsoft Windows, and Linux.
• Notepad++ – source code editor for windows.
• PHP – another script language and interpreter used to develop the system.
• PhpMyAdmin – performs different tasks such as managing databases, tables, columns, relations, indexes, users, permission.
• WampServer – a web development environment for Windows.

Details of the Technologies used

• Hypertext Markup Language (HTML). HTML is the language of web, a special computer language designed for the internet. It is simple to use and has many advanced features that make the internet what it is today. (Whyte, “Basic HTML”, 2003)
• Java is an object-oriented programming language designed by Dr. James Gosling of Sun micro system in early 1990’s. By using Java, we can make Web pages into active and alive. We can display command buttons, text fields, check boxes, option buttons, scrolling list, choice controls, and other controls that process the Web surfers input and output data. (Pepito, “Introduction to Java 6 Programming”, 2009).
• The most popular open source SQL database management system, is developed, distributed and supported corporation. MySQL is relational database management system, is named after co-founder Menty Widenius’s daughter.(Kovalev, “Database Management System”, 2012, p.90)
• NeatBeans is an open-source integrated development environment (IDE) for developing with Java, PHP, C++, and other programming languages. NeatBeans is also referred to as a platform for modular components used for developing Java desktop applications. (techopedia.com)

• Notepad++. Is first and formost a well-crafted open source programmer’s Integrated Development Environment (IDE). It’s powerfull, it’s useful, it’s extensible, it’s open and it’s free.(Boudreau, “NetBeans: The Defenitive Guide”, 2003 )
• PhpMyAdmin is a free software tool written in PHP, intended to handle the administration of MySQL over the Web. PhpMyAdmin supports a wide range of operations on MySQL and MariaDB. (phpmyadmin.net)
• PHP is an HTML-embedded scripting language. What HTML-embedded means precisely is that you can intermingle PHP and HTML code within the same script. (Ullman, “PHP and MySQL Dynamic Websites”, 2011)
• WampServer is a Windows web development environment. It allows you to create web applications with Apache2, PHP, and MySQL database. Alongside, PhpMyAdmin allows you to manage your database easily. (wampserver.com)

How the System Works

The Mobile-Based Application Voting System will work with use of android mobile phones and the computer that serves as the main server. The android mobile phones are used for installation the voting application. These were the voters enter his/her ID number, the name and password set by the admin and his/her attendance will automatically monitored. The voters can now votes of their chosen candidates and their votes will automatically counted by the server. The computer as the main server saves all the data and the counted votes of each candidate. After all the registered voter votes, the result will be sent to all the voters.

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Quiz Bowl Application Review of Related Literature

The following studies and systems will be used as a guide for the development of quiz game application. The quiz bowl application is a LAN-based project using tools like: Visual Basic and MS Access.

REVIEW OF RELATED LITERATURE

According to Metzger-Linville, (2007) Quiz bowl is an enjoyable, educational technique that uses a game format derived from the TV show College Bowl. In most cases, the quiz-bowl questions are based entirely on one subject, typically the subject covered in the previous lecture. But the instructor can make it interesting by including non-curricula questions. It keeps the students engaged and encourages them to actively participate in class. The amount of knowledge that students can absorb can be significant. Students learn from each other; the role of the instructor becomes that of a facilitator. Most of the participants in quiz bowl contests enjoy the experience, especially when the instructor helps them relax, laugh at their own mistakes, and get caught up in the contagious spirit of the game. Using this technique, the individual and team efforts are recognized, providing an opportunity for students and groups to demonstrate their knowledge.

Quiz Bowl Application Review of Related Literature

While strong leadership and coaching contribute to individual or team success, individuals involved inevitably pursue their own independent learning through research for answers. Members can also learn by helping to develop questions for the quiz bowl. (https://www.naqt.com/cc/cc-quiz-bowl.html)

NAQT says Success in quiz bowl requires a team to be familiar with noted events, discoveries, and people from all fields of human endeavor; this is a difficult task and one that may require additional resources than the textbooks of a standard curriculum. NAQT recommends the following books and periodicals for players who want to take their knowledge base–and playing ability–to the next level since they contain facts, theories, and anecdotes that are likely to appear in questions. These would also serve as valuable reference material for question-writing for teams that write practice questions for themselves. Keep in mind that NAQT questions are drawn from a wide variety of sources that may or may not include the works listed here. These works are recommended by NAQT’s members (all past players), but there is no guarantee that even a single question will be written out of them in the future; memorizing these works (even if that were possible) will not guarantee a national championship!(https://www.naqt.com/References/)

According to Paul Lujan and Seth Teitler(October 23, 2003)A question should consist of a large number of clues. These clues should progress in a pyramidal fashion; that is the hardest clues should be at the beginning of a question and progress to the easiest clues at the end. Clues should be uniquely identifying; if, after part of a question, the clues allow for multiple possible answers, then the question is a bad one. Clues should also be substantial; that is, they should have genuine importance to the subject. (http://www.ocf.berkeley.edu/~quizbowl/qb-writing.html)

According to Jeffrey Hill the Quiz Bowl Resource Database collects information about the various aspects of Quiz Bowl and how they are all related.

The database uses HS Quiz bowl forum credentials to identify users. If you are logged into the forums, you are logged into the Quiz Bowl Resource Database and can post information without any additional registration!

The initial version of the database combines the tournament listing functionality of the old HS quiz bowl tournament database with the SQBS hosting capabilities originally offered at scobo.net. You can find tournaments to attend, list a tournament you are hosting, view or post stats for past tournaments, and learn more about question sets and effortlessly discover which tournaments are using them.(http://www.hsquizbowl.org/db/)

Perhaps the most commonly used quiz bowl reference is Benét’s Reader’s Encyclopedia. This work has mostly short articles and is intended to be a general source for understanding allusions and a work’s historical and intellectual context. The contents go well beyond literature “proper,” to include artists, movements, mythology, historical events, and philosophy. Benét’s frequent use as a source for questions has led to many of its anecdotes becoming overused and significantly less difficult than one might expect. While a superb source to prepare from, inexperienced writers should exercise caution in incorporating its interesting facts into their questions.(https://www.naqt.com/References/)

Since 1994, Academic Competition Enterprises (ACE) has been hosting camps for academic competitors from across the country. Over the years, we have worked with thousands of students, including many champions of a multitude of academic competitions, such as Scholars’ Bowl, History Bowl, Quiz bowl, and the game show Jeopardy!(http://aceqb.com/about/what-is-ace-quizbowl-camp/)

According to National Academic Tournaments, LLC (2014) like nearly all activities in which score is kept, quiz bowl is fun to play on a casual, social level without investing significant time in improving one’s ability. Nonetheless, it is a competitive endeavor, and no national championship has ever been won by a team, however intelligent and educated, that had just sat down to play for the very first time. Winning consistently at the highest level has only been brought about by diligent, directed preparations.(https://www.naqt.com/HowTo/improve-as-a-player.html)

According to BALTIMORE, MD, (2009)    Educators at the virtual school Connections Academy are offering families a fun, free, online game to help kids get into the academic swing of the new school year. Students of all ages – and their parents – can play the Connections Academy Quiz Bowl Trivia Challenge, Back-to-School Edition, and then challenge their friends. The special Back-to-School Edition is available to the public and is inspired by Connections Academy’s year-long Quiz Bowl Challenge – a popular activity designed to educate and recognize Connections Academy students during the school year and one of the many clubs and activities students at the virtual school enjoy. “Educational activities that also entertain are a great way to help foster a love of learning in children,” said Dr. Patricia Hoge, Vice President of Curriculum and Instruction for Connections Academy. “An activity like the Connections Academy Quiz Bowl Challenge provides an opportunity for parents to spend quality time with their child while promoting learning in the home. And a quiz game does a lot more than just test knowledge – it builds essential skills such as reasoning and problem solving. When played as a group it contributes to social abilities such as taking turns and waiting, as well as verbal communication when discussing an answer.(http://www.connectionsacademy.com/news/back-to-school-trivia.aspx)

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